South Sound Sailing Society Officers
The South Sound Sailing Society
P.O. Box 1102 Olympia WA USA 98507-1102
area code 360
SSSS Board Members 2017-18
Joy Johnson (253) 820-2394 email@example.com
Jim Larson (360) 481-2269 firstname.lastname@example.org
Barbara Kiliz (253) 569-5157 email@example.com
Steve Lewis (253) 229-3168 firstname.lastname@example.org
Noreen Light (253) 310-5583 email@example.com
Jeff Johnson (253) 405-4726 firstname.lastname@example.org
Assistant Race Chair
Jeff Hogan (360) 391-2900 email@example.com
Mary Campbell (360) 491-8990 firstname.lastname@example.org
Mary Campbell (360) 491-8990 email@example.com
Norm Smit (360) 705-3186 firstname.lastname@example.org
Toliva Shoal Race Chair
Terry Andersen, (360) 459-2650, email@example.com
Steve Worcester, (360) 352-9283, firstname.lastname@example.org
Southern Sound Series Rep.
Dave Knowlton, (253) 584-6684, email@example.com
Joel Rett, (360) 459-3061, firstname.lastname@example.org
Reciprocal Moorage Manager
Marvin Young, (360) 978-4205, email@example.com
Joel Rett and Alex Bromen
SSSS Board Meetings
The Board meets the first Tuesday of the month, one week after the General Meeting, at the View Point Room at West Bay. Meetings start at 1830. We do not meet in July, August, or December.
The Board discusses Society business: the budget, Club relations with others like OYC, problems any officer might have, and the like. For a better idea of what is discussed see the minutes of the meetings below.
Any Member is welcome to attend. If you have an issue you want to bring to the boards attention, contact the Commodore and get on the schedule. We will then hear your issue first so that you do not have to sit through more routine business than you want to.
Note that if you are concerned with race issues, like courses, class breaks, or other changes to the sailing instructions, this is not the place to bring them. These should be taken up with the RC Chair or at an RC meeting. Toliva Shoal Race issues should be addressed to the Toliva RC.
Article I: Name
The name of this organization shall be the South Sound Sailing Society, hereinafter called the Society.
Article II: Purpose
The purpose of the Society shall be to foster the art, skill and camaraderie of sailing for sailors in Southern Puget Sound through education, racing and cruising programs.
Article III: Membership
Section 1. There shall be the following classes of members:
A. Annual: Entitles the member and his/her spouse, or domestic partner, and their children under age 21 who reside with the member, to all membership privileges. Each annual membership is entitled to one vote.
B. Life: a life member is one who has made extraordinary, unselfish contributions to the society. Six members of the Board of Directors must approve the nomination for recommendation to the membership. A two-thirds, 2/3, affirmative vote of the members present at a regular or special meeting is required for approval. A life member shall be entitled to all privileges of membership except voting, and shall be exempt from dues and assessments.
Section 2. Dues: Annual dues shall be assessed according to the budget recommendations of the Board of Directors.
Section 3. Special Assessments: An assessment may be approved by a two-thirds, 2/3, majority of the voting members present at a regular or special meeting provided, however at least ten, 10, days written notice is given stating the object of the proposed assessment.
Section 4. Standing: To be in good standing a member shall make timely payment of dues and assessments and shall concur with the purpose of the Society.
Section 5: Loss of Membership: The Board of Directors, by an affirmative vote of six, 6, members of the Board may drop a member from membership because of poor stewardship to the Society or other good cause. The former member has full right of appeal to the Board of Directors and the Membership.
The decision to drop a member from the membership will stand unless overturned by a vote of two-thirds, 2/3, of the Board of Directors or two-thirds, 2/3, of the members present at a general meeting of the Society.
Section 6: Term of Membership: Membership for all annual members shall run from the date when their dues are received until the general meeting in the following September. The term for life members shall automatically renew each year unless the member notifies the Secretary that he or she no longer desires to be a life member. Neither annual, nor life memberships are transferable.
Article IV. Board of Directors
Section 1. Officers: The Board of Directors shall consist of the elected officers and the Past Commodore. In addition, the House Chair and the Ship-to-Shore editor shall serve as ex officio members.
Duties: The control and conduct of the business of the Society shall be vested in its Board of Directors who shall:
A. Set and publish the dates of general meetings and call all special meetings.
B. Approve all expenditures made by the Treasurer on behalf of the Society.
C. Act on a request of the membership to recall a member of the Board of Directors. The request shall be made by petition to the Board signed by no less than twenty percent, 20%, of the membership in good standing at the time the petition is submitted. The Board will consider the petition at its next meeting. The request will be considered denied unless six, 6, or more members of the Board vote to approve the petition. If six, 6, or more Directors approve the petition, it shall be a recommendation to the membership for removal and the petition will then be submitted to the membership at the next general meeting after no less than ten,10, days notice. A two-thirds, 2/3, affirmative vote of the current membership present at the general meeting is required to recall a Director.
Article V: Officers
Section 1. The elected officers shall be Commodore, Vice-Commodore, Secretary, Treasurer, Race Chair, Program Chair/Member-at-large, and Cruise Chair.
Each officer must be a member of the Society in good standing throughout his or her term of office.
Section 2. The term of office for each elected officer shall be from July 1 after their election through the following June 30.
Section 3. Duties:
A. Commodore: Shall preside at all meetings of the organization, casting a vote only in case of a tie; shall be responsible for the efficient operation and good order of the organization; and shall be an ex officio member of all standing and special committees. During the year following his/her regular term of office s/he shall continue as a member of the Board and be known as Past Commodore.
B. Vice-Commodore: Shall assist the Commodore in carrying out his/her duties and preside in the Commodore’s absence.
C. Treasurer: Shall keep all financial and property records; shall account for, receive and dispense all monies; shall submit a quarterly financial statement and the annual budget; and shall be Chair of the Finance Committee, if that committee is formed.
D. Secretary: Shall keep minutes of all membership, Board and special meetings and shall maintain and preserve all records, reports and documents of the organization.
E. Program Chair/Member-at-Large: Shall be in charge of special programs; shall represent the general interest of the membership; shall perform such other functions as prescribed by the Board; and shall preside in the absence of the Commodore and Vice-Commodore.
F. Race Chair: Shall be responsible for organizing and conducting the annual racing program of the organization.
G. Cruise Chair: Shall be responsible for organizing and conducting the annual cruising program of the organization.
H. Past Commodore: Shall be the immediate past Commodore except as in Article VIII, Section 6; shall serve as a member of the Board of Directors; and shall be Chair of the nominating Committee.
Article VI: Committees
Section 1. The Commodore shall appoint the Chair of the House Committee and any special committees with the advice and consent of a majority of the Board of Directors.
Article VII: Meetings
Section 1. Robert's Rules of Order, Revised, shall govern the conduct of all general and special meetings.
Section 2. There shall be at least six general meetings annually of which prior notice will be given to all members.
Section 3. A special meeting may be called by the Board of Directors provided that no less than ten, 10, days written notice of the purpose and date of such meeting is given to the members.
Section 4. The annual membership meeting shall be held on the second Tuesday of June, notice of which shall be sent at least ten, 10, days prior thereto.
Section 5. A petition to the Board of Directors of no less than twenty percent, 20% of the membership at the time the petition is submitted to hold a special meeting shall be recognized by the Board of Directors and a special meeting shall be called in a timely manner.
Section 6. Quorum:
A. The members present at a regular meeting shall constitute a quorum.
B. A quorum at a special meeting shall be as in Article VII, Section 6A except that in addition the presence of fifty percent, 50%, of the Board of Directors shall be required.
Article VIII: Nominations and Elections
Section 1. Elections shall be held at the annual membership meeting in June.
Section 2. Nominations for office shall be made at the general meeting prior to the June meeting from a slate presented by the Nominating Committee and from the floor.
Section 3. No person may be nominated without his/her consent.
Section 4. Voting shall be by secret ballot for any contested position and by acclamation for all uncontested positions. The person receiving a simple majority of the votes of the members present at the annual meeting shall be elected.
Section 5. In the event that there is no nominee for an office, a majority of the Board of Directors may appoint a member to serve in that position, provided, however, that the member has given his/her consent.
Section 6. If the immediate Past Commodore is unable to serve on the Board of Directors, a previous Past Commodore may be selected to serve by a majority of the Board of Directors.
Section 7. If an officer is unable to fulfill his/her term, a majority of the Board of Directors may appoint a successor to complete his/her term.
Article IX: Amendments
These bylaws shall be adopted and may be amended by two thirds, 2/3, affirmative vote of the members present at any general or special meeting, provided that proposed amendments hereto have been mailed, together with notice of the meeting, to each member no less than ten, 10, days prior to the meeting.
Article X: Dissolution
Section 1. The Society may be dissolved by an affirmative vote of two-thirds, 2/3, of the membership by written ballot following no less than thirty, 30, days written notice of such action.
Section 2. Upon dissolution all assets shall be distributed equally among members in good standing, according to the discretion of the Board of Directors.