SSSS Board Meeting Agenda
Date: 2025.06.03
Time: 18:35
Place: Tugboat Annie’s, View Point Room
In attendance:
- Steve Worcester
- John Martens
- Alan Hoffman (arrived 18:45)
- Richard Bigelow
- Colleen Carbery
- Bob Butts
- Matt Peterson
- Kiandre Cleveland
- Bob Hargreaves
- Rich Wells
Welcome and Introductions
Past Commodore John Martens chaired the meeting as Commodore Nina Goodrich was absent. John introduced Bob Hargreaves (Commodore), Rich Bigley (Assistant Race Chair), and Kiandre Cleveland (Secretary) as incoming board members (pending vote at June 2025 General Meeting).
Approve Minutes from Prior Meeting
Steve W made motion to approve minutes; seconded by board and opened to discussion.
Bob Butts noted that May minutes state pre-sessions at 6:00; needs to be corrected to 6:15. No other edits.
Minutes as amended were approved.
New Business
Salish 100 Potluck
Bob B gave an overview possible plan to have BBQ for Salish 100 sailors and crew on July 24. Bob suggests possibly have a beer, wine, and cider garden after sailor’s 5 pm meeting at Swantown.
Bob and Matt will discuss what remains in the Program Budget. Discussion to reach out to OYC, OCS and Swantown – get their blessing and maybe volunteers. Kiandre will check with a winery she belongs to for their participation.
Motion made and seconded to support Bob’s initiative. Discussion followed and motion carried.
Topics for next year’s Program
Combination of full program presentation and the pre-meeting sessions. Discussion followed on which program topics in the past have brought the largest number of attendees. Matt suggested we take a rough headcount to start building a metric.
– Possible topics include state of kelp/eelgrass
– Meteorology (Hendricks).
- Ballard Sailing might be supportive
- Another possibility: ‘suddenly in charge’ – if something happens to skipper; skipper awareness and crew training; scenario based; perhaps main presentation with pre-session breakout? Bob and Robert will keep continue working on possible venue & formats.
Meeting time next year
OYC remodeling going slowly. We will remain at 1st Tuesday board meeting and 3rd Tuesday general meeting.
Old Business
Update on boat thefts
Perp caught and still in jail. There have been multiple meetings among all interested parties. Results: police and other law enforcement would like to be notified when races and events are happening, contact list. Jurisdiction is tricky between OPD and Sheriff and Port. Brian Kennedy has put together a proposal for an anchoring ordinance in Budd inlet, focusing on ground tackle, sanitation, and functioning motor.
We need to encourage city to enforce payment and moorage limits for (derelict) boats who tie up and use power. Commodore will craft a letter to OPD and others outlining our concerns.
Agenda for June General Meeting
Potluck
Election
Race Awards – Tucker bought awards but may not be ready?
Cruise Awards –
Discussion followed what to do if awards are not ready in time for General Meeting; if Tucker is not available to host then Rich Bigley will do it.
Officer and Chair Reports
Program Chair – Bob has already presented
Race Chair – Done
Secretary – Done
Treasurer –
Filing for end of year. No meeting in July or August usually. Matt will have financials from this Fiscal Year ready for post summer meeting.
Outreach Coordinator –
PayPal still an issue as far as accurate payments. Checks need to be scanned. Robert would like to send new members a welcome letter. This could be a template in Participants DB.
Bob B – reported that OCS is having some challenges with dock space at OYC; OCS is looking to leave OYC and possibly get some space at Port and upland.
Webmaster –
Rich will continue to handle email aliases and other WordPress changes as he can.
STS Editor –
Will need articles by second week in August 9the earlier the better) for September S-t-S. Steve is trying to get newsletters to arrive before general meeting.
Adjourn – Motion made to adjourn, seconded. Voted and carried.
Addendum:
Projected elected SSSS Board Officers 2025-2026
Commodore Bob Hargreaves
Vice-Commodore Kim Turver
Secretary Kiandre Cleveland
Treasurer Matthew Peterson
Program Chair Bob Butts
Race Chair Tucker Smyth
Assistant Race Chair [vacant]
Cruise Chair Randy Wrichter
Past Commodore Nina Goodrich
Currently listed non-elected Officers/Positions
PHRF Handicapper Rafe Beswick
Protest Chair Norm Smit
Toliva Shoal Race Chair TBD or Frank Mighetto
Ship-to-Shore Editor Steve Worcester
Southern Sound Series Liaison – possibly Jeff Johnson
Reciprocal Moorage Manager Marvin Young
House Chair Kevin French
Webmaster Richard Wells
Outreach Coordinator Alan Hoffman
Possibly Add race officials for PHRF, Dinghy, etc.
April 1, 2025 SSSS Board Meeting Agenda
6:30 PM Tugboat Annie’s banquet room
Meeting started at 6:35
Present:
Nina Goodrich
Steve Worcester
John Martens
Alan Hoffman
Colleen Carbery (arrived 7:00 pm)
Bob Butts
Matt Peterson
Guests:
Kim Turver
Jim and Diana Findley
The minutes from March are to be approved by email vote
Kim Turver has agreed to serve as Vice Commodore. Steve Worchester made a motion to make Kim Turver Vice Commodore, seconded by Nina Goodrich. Passed unanimously.
Board replacements were discussed. Tucker is working on a Race Chair. We have had some interest in the secretary position. Mary has written an article about being cruise chair. Alan offered to add parts of it to the cruise chair description.
John Martens offered to chair the June Board meeting and the June General meeting as Nina will be away. Alan Hoffman offered to purchase and grill the BBQ items for the potluck in June.
Nina to follow up with Tucker to make sure he is ready to present awards.
Jim Findley joined the meeting to discuss required maintenance on the support boat for the Stars and the Dinghy fleet. The motion to pay for the engine repairs passed unanimously.
Steve Worchester reported that the dinghy meeting was well attended (25 folks). A conversation about how to get the dinghy sailors more involved in the club followed. It was agreed that there will be two topics aimed at small boats at the May meeting.
Kim and Matthew mentioned it would be nice to learn more about dinghy sailing.
Steve mentioned we need to set up cross posts with Olympia Sailing Center. They may have folks visit their website who want to race. We need to attract them to SSSS.
Chair Updates
Program Chair:
Bob Butts updated the board on the April and May general meetings. He has initiated informal conversations to start at 6:00 before the meetings.
Given the early start we are going to trial having pizza available for a donation at the meeting.
Cruise Chair – Date change for April cruise. Now April 12 and 13th at Joemma Beach State Park on the Key Peninsula
Race Chair – Tucker was unable to attend but will update the Board on his replacement soon.
SSSS Board Meeting Minutes
May 6, 2025
6:30 PM Tugboat Annie’s, Viewpoint Room
PARTICIPANTS —
Nina Goodrich
Mary Campbell
Steve Worcester
John Martens
Colleen Carbery
Kim Turver
Matt Peterson
Guests –
Grieg Pedersen
Meeting commenced 6:37 pm
Program Chair —
Mary Campbell read e
May 20 General Meeting
Bob requested people get there early to set up the round tables for 6 PM. Maybe some tables can be set outside if the weather is nice for the pre-meeting conversations
Chris Rulla – flying spinakers
Garner Miller travelers and jib cars.
Star and Dinghy racing table
Main presentation is on cruising with six presenters
Andy Saller will show the video of the Lifesling rescue and pitch the class on June 9th.
Marina Thefts
Nina gave update on meeting with Police and marina owners on thefts at marinas. The next meeting is May 29th from 2:30 to 3:30 at City Hall.
Board Replacements
Cruise Chair – Randy Richter (he)
Race Chair – Tucker Smyth plus one!
House Chair – Kevin French
Secretary – Work around Nina can do Minutes; Alan can do membership
Commodore / Program Chair – Work around is Nina and Bob Butts will share duty
Grieg Pederson is contemplating being nominated for Commodore. John suggested he should have someone nominate him if he decides to stand (to follow the rules).
Program Chair –See above
Cruise Chair –
Mary reports that May cruise will be at Penrose Point last weekend 23-26, 2025 (Memorial Day weekend).
New cruise chair will be out of town until end of June. June cruise has been somewhat optional. Mary will ask at May general meeting if someone would like to be guest host for a cruise. There are many other events happening in June. Suggested date is June 21st.
Race Chair –
Nina reporting in Tucker’s stead: Tucker sent Steve W an article new PHRF class. Tucker, Alan and Colleen will coordinate transfer of race results app.
Web Updte –
Alan’s email: sent notes out to 88 members.
Secretary – Nothing new.
Treasurer –
B&O – Business & Occupation, filed; 990 is not. Matt thinks with our low number of transactions it’s not worth QuickBooks $100 / month. Transparency is important so we all feel comfortable (not that there’s any worry). Year end is end of June.
Question arose as to whether we should we have merchandise on hand? Group discussion followed and agreed that it’s a good idea to have some merchandise(hats) on hand as well as available online. John Martens will take this on.
Steve brought up discussion that last month we agreed to have another person added to Toliva Shoals bank account. Thera Black and Steve Worcester have agreed to be co-signers on the Toliva Shoals bank account held at Olympia Federal Savings. All other co-signers should be removed from the account.
Matt will be able to pick up pizza en route to general meeting. Nina asks that Matt coordinate with Bob Butts.
Ship to Shore –
Mary will send article about June cruise.
Nina will provide a summary of the marina thefts meeting
Merchandise –
Vice Commodore is responsible for merchandise. Nina will transfer merchandise to Kim at the May general meeting for Kim to bring to June general meeting (which Nina will be away)
Motion to adjourn, seconded and carried. Meeting ended at 7:23 pm.
SSSS Board Meeting Minutes
January 7, 2025
6:32 PM Tugboat Annie’s, Viewpoint Room
PARTICIPANTS —
Nina Goodrich
Bob Butts
Steve Worcester
John Martens
Darris Baldridge
Matt Peterson
Colleen Carbery
Alan Hoffman
Tucker Smyth
Meeting commenced 6:32 pm
Minutes – motion to approve and carried.
Commodores Update:
OYC meeting set up and clean up:
Nina recounted that when we have food and drink, takes longer to clean up including vacuuming and mopping. Let’s be better citizens to help get chairs in and out; and cleaning. We arrive at 6:15 pm
Drinks provider Kevin is allowed to stand behind the bar again. Does he need help with setup?
VHF radio class – posted on website. Nina will go to get info and represent the club
Chair updates:
Web update
Alan will update May 2025 designation on electronic membership cards.
Bob needs column in the xls output file to show who has paid or not. Alan says use the Inactive column.
Secretary: when get new membership or renewal – deselect the Inactive checkbox
Committee Chair updates
Cruise Chair (Nina delivered Mary’s update)
February cruise usually to Jarrell’s Cove but this year might be Henderson Inlet – Nina will check in with Mary as participants prefer to go to Jarrell’s cove.
March / April – Frye Cove (tree fell and damaged wash room so no go for now); maybe Tolmie
Race Chair
Andrew Kerr seminar publicized. Tucker looking for an easel Kerr can use during seminar.
Matt can borrow one from work; Tucker will make decision based on chats w Kerr.
Southern Sound Series website. Derek says needs some work.
Program Chair
Preparation for the 101 course
Upcoming events
Secretary
Treasurer
Update on transition
On-line payments
Insurance
StS update
New Business
Old Business
Merchandise orders: New store on-line – John has been working on this; add to website in Quartermaster section?
Meeting adjourned 8:00 pm
SSSS Board Meeting Minutes
February 4, 2025
6:30 PM Tugboat Annie’s, Viewpoint Room
PARTICIPANTS —
Nina Goodrich
Steve Worcester
John Martens
Mary Campbell
Matt Peterson
Tucker Smyth
Colleen Carbery
Bob Butts (via Zoom)
Meeting commenced 6:33 pm
Minutes – motion to approve and carried.
Commodores Update:
The 101 program: We had some push back on using the OYC space for the 101. Bob’s view is that it will turn out okay. Clarify that the issue is using OYC for non-monthly meeting. If we need to pay, then we can but perhaps we have to charge people? Bob would prefer using Program Budget instead of charging the 101 people for special programs.
Steve let Bob know that he received a gracious thank you from the Food Bank. Nina will get that to Alan for posting. Bob says he’s got a photo of Judy Jones with thank you and amount.
Nina – A veteran with service dog was not accommodated at the January general meeting. Nina was asked by the Board to bring this to the attention of the OYC leadership to get clarification on the policy. This seems to be in violation of ADA laws. Bob motioned that Nina writes to Alex and seconded by Tucker. Service rather than support. Voted passed.
Parking at OYC – Diamond Consulting has taken over. OYC will be clarifying the new policy before Toliva Shoals.
OYC – Nina attended the VHF training session. It was not very welcoming to non-OYC members. Nina is worried that First Aid offering might be same. Nina will discuss this with Alex..
Chair updates —
Web update
Alan not in attendance but he wrote in that nothing new.
Cruise Chair
Mary reports that based on feedback, switched February to Jarrell’s Cove.
And she made a reservation for March potluck meeting at Frye Cove (Eld Inlet, Flapjack Park) protected from SW winds.
Tried to get Tolmie for April – but could not. State Parks are going to be closed for repairs. She’ll keep trying; maybe McMicken.
Race Chair
Tucker reports he is working on Toliva Shoals. Tucker has spoken with Vicki and Bill Sheldon to make sure everything is okay. Susan McRae registers boat night before; and then it’s uploaded to Regatta Network. Duwamish had an issue once and people complained. So everyone is watching carefully.
Race corner at general meeting went pretty well; have someone there to answer questions. Boats and crews matchup could really use improvement. How can we do this easier? People interested as crew write in and that’s pretty clear. Tucker suggests have a unique list of boats that have raced recently (maybe last two years).
Another possibility, Corinthian has an app which Tucker will look into.
Nina also congratulated Tucker for a successful Andrew Kerr seminar.
Program Chair
February general meeting – tough getting someone to present; Jeff and Joy Johnson (?) who just went to Antarctica but not available. Robert Hamilton from the Coast Guard Auxiliary might present. The chef from Coast Guard cutter Healey has a public presence; she’s also been chef on Polar Star ice breaker. Bob hopes to hear back from her.
March general meeting – round table discussion
For our Board Meeting Tonight:
What’s missing? What will people not care about ? Who should lead the discussion?
Possible Sailboat Skill, Maintenance, and Information Roundtable Discussion topics:
Intro to Sailboat Racing (Tucker for this)
Knot Tying: Dave Opincarne (Confirmed)
Hull maintenance: Bottom paint, divers, gel coat repair, waxing – (Hans or Rick – osprey boat works?)
Electronics: Chart plotters, wind instruments, water depth, AIS, etc. (perhaps Jason for this?)
Replacing, repairing, and cleaning your sails –
Boat Surveys – Meredith?
Canvas projects – (Amanda McDonough at Cats Paws Canvas? or Trina at Gull Harbor)
Small gas engine purchase and repair
Re-powering your sailboat: When should you do it and what are your options? (Mary can do)
Getting your Captains license and sailing instruction credentials (Bob Hake might?)
Sailing Apps and websites: Charts, Wind, Currents, Weather, and Marine Traffic
Maybe switch out one for Electrics – Bill Kelly? Or Jim Larson?
Should there be a Rigging –
Maybe Dennis Crowley
Postpone –
Intro to cruising: South Sound Cruising destinations
Blue water cruising: Let’s go for it!
Two, 30-minute sessions but allow people to stay at one or mingle between them.
Also, Bob asked Matt to investigate getting a paid Zoom account for the SSSS club.
Secretary
Nothing to report other than cancelled payments (see below)
Treasurer
Matt, Alan, and secretary can work on figuring out the Cancellation Payments.
Darris gave Matt the financial storage boxes. Mary mentioned that there is a storage shed. Matt is going to digitize records. Anything after 7 years is getting purged. We need updated financial report to get insurance. Darris is going to do this rather than retired CPA. After that we will get 3 quotes and get it done.
StS update
Get articles and photos.
New Business
Other Business
John Martens mentioned that no one has responded to email asking for volunteers to step up and join the Board.
Motion to adjourn the meeting; seconded and carried. Meeting adjourned 7:42 pm
SSSS Board Meeting Minutes
March 4, 2025
6:30 PM Tugboat Annie’s, Viewpoint Room
PARTICIPANTS —
Nina Goodrich
Steve Worcester
John Martens
Alan Hoffman
Tucker Smyth
Colleen Carbery
Bob Butts
Matt Peterson
Meeting commenced 6:33 pm
Minutes – motion to approve and carried
Commodore —
Service animal policy at OYC has been clarified. Service animals are allowed, support animals are not allowed. We still need clarification from OYC and Washington law on service animals in training. Nina will work with Alex to get additional clarification and our SSSS member who is currently training a service animal.
New parking procedure is now simplified. SSSS members are allowed to park in the outer parking lot. Marked spaces must be avoided. The OYC liaison will call Diamond when we have a General Meeting.
Position refill – there’s a lot!
Commodore –
Vice Commodore –
Secretary – Nina wrote a small article; asks that Secretary also write up something for StS – I can mention it’s a good way to meet people in the area.
Cruise Chair – Nina will ask Mary to write a short recruiting article for StS
Race Chair – Tucker may have a candidate.
House Chair – Nina will check with Kevin to confirm if he will be continuing.
John mentioned that so much of successful recruiting is based on personal connections. Tucker agreed. Much conversation followed. Nina will write an article for StS reaching out to past Board members to ask for their help with recruiting.
Nina will be away for the June meeting and needs a volunteer from the Board to replace her at the meeting.
Program Chair —
- March general meeting: Skills and knowledge meeting round table at next General Meeting. Bob emailed list and is beginning to hear back from people.
- Canceled Sailing 101 course – There has not been high enough interest. We will skip a year and see if there is more interest next year. In Bob’s cancelation note he mentioned that if a new boat owner would benefit from a consultation and walk through with an experienced skipper he would help facilitate that.
Conversation continued that it could be held every other year. The idea of a mentoring program for new and potential boat owners was discussed. The conversation expanded to include mentors for racing. Tucker thinks the spring race series is a great way to start as it’s a buoy series. John presented a different opinion that long races might be less intimidating and are more like a long cruise (so you don’t run into anyone else).
- The dinghy fleet meeting is on the calendar and Tucker put the Star Fleet meeting on the calendar as well. Tucker will attend both meetings.
Nina asked about any other courses/events? Steve will check with Andy Saller about the life sling class. He may no longer be interested in doing it.
Bob will write an article that includes new options for sailing lessons.
Puget Sound Sailing Institute has 101 / 103 out of Olympia this year.
Web Update —
Alan: good news – Jim Findley wants to put up a dinghy page. Steve will follow up with him. Alan will help with technology; dinghy page needs content. The Star Fleet has its own website.
Bad news – payment problems persist. The Board agreed to give Alan permission to access PayPal.
Steve asked if the Southern Sound Series website will be separating from our site. Tucker reported that Derek DeCouteau and Jeff Johnson agreed that it is likely this will happen.
Cruise Chair —
Mary has announced next cruise dates. No other updates.
Race Chair —
Already covered some of this with Star and Dinghy meetings.
Tucker is actively working on his replacement. He is also working on streamlining the process for crew and skippers to connect. He would like to find a way to get more folks interested in racing.
Secretary —
Steve wanted to know do we send out dues letters? Alan says we can send out emails on the following cadence: 1 soon, 1 by end of May, and June for those who are delinquent.
Nina suggested that we look into sending an invoice that links to a payment option. Send a bill rather than a reminder.
Alan likes this idea and says it’s possible.
Treasurer —
Matt would like to consolidate all of our accounts in one bank. The Toliva account is at OFS and Steve is responsible for it. It uses SSSS EIN number. Nina asked that Steve discuss with the Toliva group having their own EIN.
Matthew would like to make some additional changes including getting a new accountant and not using Quick books. The Board agreed to a motion that Nina and Matt will come up for a plan for new accountant, software and consolidating accounts. John seconded. And carried.
There was a request to clarify what type of general insurance we have and progress on the Directors and Officers insurance. 1 of 3 D and O insurance quotes received; Matt will bring others to next board meeting.
Past Commodore —
Nothing to report.
Ship to Shore —
Alan will write about dues
Nina will write about recruitment
Mary will write about cruise chair
Colleen will write about secretary
Steve needs stuff on time!!
Motion to adjourn, seconded. Carried. We are adjourned at 19:58.