South Sound Sailing Society
Board Meeting
Tuesday, September 3, 2024
In person at Tugboat Annie’s Meeting Room:
Nina Goodrich
John Martens
Mary Campbell
Tucker Smythe
Steve Webster
Alan Hoffman
Rich Wells
Darris Baldridge
Alex Bromen joined at 7:15 pm
Via zoom:
Bob Butts
Colleen Carbery
Meeting called to order 6:35
OYC
Meeting date has changed; will be 3rd Tuesday starting in October.
Nina was told the contract had to be revised and signed. Nina reached out to the OYC Board Chair John Erwin to discuss the contract and out ongoing desire to work with the OYC but has had no resonse. Nina also asked about parking. Part of the communication from OYC stated that the Fleet Captain Sail would be the liason with SSSS. Alex is waiting for clarification.
Bob set motion to keep the day the third Tuesday of the month for this sailing year through June 2025 ; carried unanimously.
Board meeting will stay on 1st Tuesday of the month.
Mary mentioned TGIF which OYC hosts one Friday / month and used to invite 4S but not since covid – music and such. Pay $7 or so for food and soft drinks.
Discussion followed on the joint members of both 4S and OYC; and important to keep good relations with OYC, and it requires good will and some work.
Alex will open the room for us next week but we will need to get clarification for the future. TODO – (Nina will reach out)
WEB UPDATE / EMAIL UPDATE
Rich asked Alan if he’d like to become Webmaster. Alan would like more permissions. It would be good have a group of people supporting and being careful with each other while working on structure.
Web team: Rich, Alan and Colleen as far as structure
Web content: if you want it something posted, please send it to Richard.
Steve thinks some items warrant longer version; like Mary’s article that she created for the 2024 Salish 100 regarding local knowledge.
Rich said he could post articles from the committee chairs. There was a discusion around posting the headlines and a link to longer articles.
Bob would like each committee chair to give Rich articles and calendar things.
Mary is Cruise-related items.
Bob is programs
Tucker is Race Chair items
Race Results –
Several Board members do not know how to post directly on the website. Bob has moved that Alan makes a meeting to educate people for posting.
TODO – I will email PHRF race results to Bill, me, Rich, Tucker, and Steve gets some text or spreadsheet format
Discussion ensued about single or double cadence of payments (May / September).
Mary Campbell needs email so she and Rich will get together on that.
Alan – membership dates:
– everyone will have access to protected areas of via credentials
Back to Alex —
I’m going to ask Nina for recap as it’s a bit hard to hear. (I added it in to the earlier section)
PROGRAM CHAIR –
September is set; October still open but Bob is checking. Estuary restoration is moving forward.
FINANCE —
Darris gave report that PayPal payments increased in August.
2 advertisers lined up.
Does Nina as Commodore need to replace Alan as backup signature; yes she and Darris will meet.
RACE CHAIR —
Next season dates are posted; content doing well. Tucker has some ideas to enhance racing profile.
1 Boats and learners together; how do we do a better job of that? Tucker willing to act as broker to get people together.
2 Problem of volunteering for races
CRUISE CHAIR —
Cruise dates set up on calendar; needs help with posting on website but for now will send it to Rich. She’ll write article to send to Steve. The next cruise is the Commodores Cruise to Vaughn Bay on September 27,28 and 29. There is a potluck on the beach Saturday September 28th.
SHIP TO SHORE —
Needs articles; keep same deadline of 2nd Tuesday of the month.
Has $500 from Toliva (?) to maybe share with Olympia Community Sailing
Wrapping up
Nina: If speaking at General Meeting, please send slides to Bob Butts (as PowerPoint)
Alex:
50 – 100 typical number of people who attend general meetings?
Toliva Race Chair – currently is Alex and he’s hammering home the point that Toliva is a yacht club event just as much or more so than South Sound Sailing Society – but South Sound has taken the load for a long time?
Would like someone else to do t-shirts as well; Steve feels Kevin and Lisa ? would do it again.
Rich – passing of a commodore flag to Nina.
Nina adjourned meeting.
November 5, 2024 SSSS Board Meeting Agenda
6:30 PM Tugboat Annie’s banquet room
Meeting called to order 6:31 pm
Attendees —
Darris Baldridge
John Martens
Matt Peterson
Steve Worcester
Alan Hoffman
Nina Goodrich
Colleen Carbery
Commodores Update
Minutes
Steve made a motion to approve; carried.
Merchandise orders
Fleece: Nina will announce that we are taking orders at the November meeting. Will use same supplier.
Nina would like to post announcement on Facebook. Steve W would also like to post on the society website, and continue to promote the society website over Facebook.
Updates
Web update – Race safety equipment added per Tucker.
Memberships still being handled in concert with Secretary.
Let’s send another renewal reminder for the May cycle. Steve thinks we should add reminder to Meetings Announcements. Nina would like to put list together of likely people to ask for renewals.
Secretary – we also have lots of PayPal cancellation. Secretary will gather list of PP cancellations and send to Commodore and Outreach, copy Treasurer, to say see attempted PP: please try again, send check or credit card.
Steve would like his name removed from PayPal account; Darris will look into this.
Committee Chair updates
Cruise Chair
Nina gave Mary Campbell report: not much to report. Sent article for StS
Race Chair
Nina gave Tucker’s report from his notes; Bob would like Tucker to report on winter wear to stay safe. Also Nina reporting for Bob Butts that he would like to open the doors at 6:15 for matchup time. At first Tucker could organize, then maybe others?
Darris pointed out we should ask Alex Bromen to open the doors a bit earlier (Nina will do that)
Bob also keen for cruisers who are keen to race. Nina added that there are summer racers who might want to race in winter. There may also be people who would prefer to wait for shorter, spring races.
John, there are also boat owners who no longer want to race. Let’s prepare and announce but for after the new year. Nina will talk with Tucker.
Program Chair
1. New format idea for meetings: Social 6:15 to 7 with a race corner for new members to meet with racers and ask questions. Nina will ask Alex; Darris will speak with Kevin about getting bar set up a bit earlier.
2. December Potluck and Auction
Bob sent spreadsheet for places to volunteer / help out. Nina will ask at General Meeting if people will be willing to help, for instance organizing the potluck.
Maybe have a live auction and silent auction. Contact local businesses. Bob hopes Mary will continue with wine bottle decorations.
Jim would like to step back from the auction, perhaps next year. Nina would also like to get society involvement there.
Tentative program schedule:
January – guy? from America’s Cup will present.
February – sailing solo based on ‘man overboard’ article.
March – roundtable learning
April – NW passage
May – dedicated to cruising
Women’s program – can we start that back up. Nina will follow up with Mary, Mary, Thera, Vicki; also perhaps Jeff and Joy. Women’s boating seminar (separate checking account) has ~$5 k in it so we can use that.
Secretary
Report on members numbers.
Treasurer
Attempted to reconcile: $32 k across all accounts, increase of $1 k over last month.
We had discussed a few months ago closing out the women’s boating account but let’s give it a little while longer. Especially if there’s renewed interest.
Star racing account has a bit as well.
Nina thinks our run rate is ~28k; so at $32 k we have reserve of $4k. Insurance will cost ~$2.5 k
Darris brought Matt to see if he would like to take over as Treasurer. Filing 990, reimbursements, PayPal, etc but nothing urgent.
StS update
Steve speaking with Janet Hubbard at OCS to try and connect Alan with their website person for cross options.
Toliva – looking for a new chair for next year. Bob Hargreaves taking over kitchen from Thera. Susan doing the scoring. We need to encourage new people to get involved. Ideally it would be a 3-year chair (learning, leading, training). It’s only a part-time job.
Nina – the club is in transition age-wise and we should focus on next generation.
John – if there is an outline of basic duties. Alan has Society Handbook online and maybe we could use that to get new people. And have something similar for Toliva.
Steve would like to speak with Tucker and Mary: best presentations are to build interest; not to present detailed info. Keep it snappy.
New Business
None
Old Business
Handbook on website public domain in the About section. We should check responsibilities for our positions. It’s a first attempt and let’s start build up the content.
Steve is interested in a cruising page. Also get pages for Star and Dinghys section too.
Motion to adjourn 7:35 pm and carried
South Sound Sailing Society
Board Meeting
Tugboat Annie’s Viewpoint Meeting Room
Tuesday, October 1, 2024
Attendees
Nina Goodrich
John Martens
Tucker Smythe
Steve Webster
Alan Hoffman
Darris Baldridge
Bob Butts
Colleen Carbery
Greg ?
Meeting Convened at 6:30 pm
Agenda
Minutes from Previous Meeting
Bob Butts motioned to approve. Motion carried.
OYC relations
Nina suggested that a sign be posted by the front door by Alex for those who do not realize the meeting is located there.
Kevin (House Chair) is frustrated by Olympia Yacht Club (OYC) changes to using the bar; Nina suggested that Bob or someone let the group know about the ‘donations’ — Darris said no problem with budget helping out.
Chairs and tables is now stored outside on deck; there’s a lip from storage area making it difficult to use the dollies. Might need more time to set up if using tables.
Budget
D&O insurance – has been approved to increase to $3k
Other updates?
Memberships July – September brought in $6k
Net income of ~$2k; we are solvent.
Memberships
Alan – still ~ 80 people who ‘should’ renew.
Bob – sends South Sound Sailing Society emails and sends to more than just Activated.
Colleen – Darris just sent me a PayPal list that I can use to crosscheck. Share with Alan.
New memberships –
Nina recruits actively. And let’s discuss we’re addressing needs and interests of new and current members
Merchandise
John – has ordered hats but it’s not an income generator; we should at least break even.
Nina – would like to announce that fleeces can be ordered, at a slightly higher price.
Cruise Chair
Mary would like to have better, nicer name tags. Bob has long wanted Board Members to have official name tags. He’ll follow up with this. Nina will also check on Board Members.
Question of general meeting attendees having nicer name tags, and less environmentally wasteful. Bob has envisioned a board where we have usual attendees able to find their name tags. How do we make sure tags are returned at end of meeting?
Alan will send a link of what they use at his work; Nina will research financial feasibility. Bob will be so happy.
Greg might have a laser cutter etcher that would be helpful and will get back to Nina.
Web updates
Steve – where do I find StS online? Tucker concurs and it’s a bit glitchy. Alan says it has been fixed.
Alan – will take a look at fixing some things.
Bob – officers should also appear; Alan will remove above member level
Facebook Update –
Mary Campbell would like to not allow anonymous posts. Jim Larsen says super easy. And invited all board members to be Admins. Nina has done that but Jim is approving.
Anyone against switching off anonymous posts? No one
Alan clarified: anyone who posts is a member of the group but can post without using a name. Jim is approving new member requests
Tucker – Derek used to post quite a bit; Tucker isn’t on FB but would like to have a place to send official updates.
Steve / Alan also offered that we need to use social media more effectively.
Committee Chair updates
Cruise Chair
Mary has a conflict with Board Meeting (Tuesday in general). Successful Commodores’ Cruise to Vaughn Bay.
Next cruise is Halloween; come if by land if not by sea. Mary will have a slide asking for volunteers
Race Chair
Tucker –
Andrew Kerr: proposing that he comes for another seminar. Costs $599. Day of seminar: January 15th perhaps? Nina says that Tucker needs to check with TBA for availability of Viewpoint Room.
Bob’s email – Tucker has a question about RC portion of the 101 program. Tucker takes this serious and would like to contribute but needs to write something up.
Matchmaking – mention every meeting; send him an email and he’ll make the match between captains and those wanting to crew.
Race Results – scoring program; post as quickly as possible. Series scoring in the works.
Race Committee Volunteers – still a challenge; but we can capture via results. Trickiest in distance races who want to race; but new people get a lot out of it.
Increase number of people racing – brainstorm how we can increase number of racers?
Program Chair
Bob suggested that we move presenters before the business. Group agreed that business portion of General Meeting needs to be reined in.
John M mentioned that people who have more to say should be part of general program maybe not part of business program. Let’s manage time and content. Maybe set a 2-minute timer.
November – hoping to have Sarah Hanovan? Mike Visser? OCS Oly Committee Sailing; talking about sailing center and how do we help and get people into sailing. Leaving OYC because of… just because.
So OCS has been talking with Port and next to B/C parking – back part of DEF parking area? – create a temporary structure with containers repurposed to boat storage and changing rooms. Bob thinks there has to be a non-profit created for continuity and to create a sailing center for all types.
If not OCS for this program, find some folks who have chartered in Mexico, Bahamas, etc.
December – auction and potluck; working with Jim Larsen to raise $30k for Food Bank; coming up with some other new ideas. Would be for December 17.
January / February could do the skills table.
Nina – would really like to know how the Board can help Bob with Sailing 101 course. Bob would welcome new leadership participation in organizing the course. Bob says the program is easy to put together now. We didn’t have as many experienced mentors last time. Need to start late winter to get the whole program covered.
Alan wondered if we could use the topic at the table kind of meeting could be more useful than on the water portion of 101. Mentoring session for new boat owners.
Bob feels the boat inspections are valued. Alan not so sure.
Nina suggested that Bob ask for volunteers to make a 101 committee; can those who know how to make videos post content.
Mary would also like to include prospective boat owners; Tucker got impression that plenty of people join the club to learn. Alan suggested another class “How to Buy a Boat”
Bob also worried about October meeting time challenges. Team will talk offline. Business portion can be 20 minutes.
Ship to Shore
Steve asked about ownership; most people at last meeting. People also join for social aspect.
New deadline to submit articles will be 2nd Tuesday. Early is just fine of course.
Steve has been reaching out to dinghy fleet and OCS see if that we can share or promote each other’s website and clubs.
How do we get Stars and Dinghy more involved?
Move to adjourn and passed; meeting adjourned 8:10 pm
SSSS Board Meeting December 3, 2024
Tugboat Annie’s Viewpoint Room
PARTICIPANTS —
Nina Goodrich
Mary Campbell
Bob Butts
Steve Worcester
John Martens
Darris Baldridge
Matthew Peterson
Colleen Carbery
Alan Hoffman
Tucker Smyth
Meeting commenced 6:31 pm
SERVICE DOG AT MEETINGS
Vigorous debate regarding whether to support a member’s right to bring a dog to General Meeting at the OYC. OYC rules say not allowed. Member suggests she may bring a lawsuit as ADA rules say she may bring a service dog. But is it a service dog?
Outcome: Member needs to speak with OYC liaison.
MINUTES
Motion to accept minutes from November 2024 meeting. Seconded and carried.
WEBSITE DOMAIN RENEWED
Darris reported that Southern Sound Series website has been paid for. Alan confirmed that he checked and it is working. Darris has provided Matt with info to check for this renewal next year.
Brought up issue that we need to have continuity in website updates. Alan will handle Southern Sound Series. It is updated and is connected to Regatta Network where racers register and such. He’ll reach out to appropriate people to get updates.
WEBSITE
Some glitches and team going to work together. Darris / Matt will supply Secretary and Outreach the PayPal export and checks.
CRUISE CHAIR
Next cruise is usually in February. Mary will repeat her offer to join a new sailors boat if they would like to join the cruise but are apprehensive.
RACE CHAIR
Race Fees are coming along. Tucker spoke to matching people who want to crew (experienced or not) with captains who are looking for crew. There may be an app which Corinthian YC uses. He feels matching people manually or personally is going well.
When spring comes, and dinghy races recur it’s a great time to get new racers out on the water.
Race Corner during social hour at General Meetings worked well. And could also be helpful for Cruise.
Bob is enthusiastic about a “Social Hour” prior to business portion of the General Meeting. Suggests that Alex at OYC be contacted so we can begin at 6 pm.
Nina suggests that we begin advertising in StS, FaceBook and at meetings.
Andrew Kerr coming in February. Let’s keep it at $20 skipper / $10 crew; Alan will help Tucker with EventBrite. $600 for speaker, plus dinner, and TBA Viewpoint room reservation.
EVENTS CHAIR
January meeting
America’s Cup skipper Jeff Causey will speak on his experiences.
Tucker will speak on proper winter clothing for racing in January
February 18th will be on solo sailing. Mary Campbell and Bob to coordinate presentation and speaker ideas.
For the auction, Bob has been collecting some good items. Nina and Bob have been contacting marinas and will continue to do so. Alan will ask about Poulsbo.
Potluck dinner happens on its own but do need plates, silverware etc. Thera used to handle some of this but Mary says it’s all stored in Rod’s storage unit. Alan will bring stuff he has in his garage and coordinate with Mary.
Bob suggests we use raffle tickets for form’s sake. Jim Larsen will again be auctioneer this year but would be happy to have someone else take it over. Tucker brings up that Thera said she might be the auctioneer.
Mary would like continue tradition of voting for Best Decorated Wine Bottle (use solo cup in front of each).
Schedule – doors open at 6 pm, potluck at 6:30, auction begins at 7 pm. Setup will need to begin at 5:30 to get tables / chairs in place. The more the merrier. Food Bank will send someone to speak.
Save Racing 101 until after auction.
SECRETARY
Not much; memberships covered under Website discussion.
TREASURER
Darris reported assets across all accounts. Sent OYC email to bill us monthly ($150/month).
Steve motioned that Matthew Peterson be nominated as club Treasurer. Tucker seconded. Motion carried. Alan will coordinate website and database permissions.
Bank account signature cards changes required:
OlyFed – Candace Wood (will be removed) Steve Worchester, Matthew Peterson (will be added), Nina Goodrich (will be added), Darris Baldridge (will be removed), Richard Wells (will be removed), Alan Hoffman (will be removed).
Twinstar – Candace Wood (will be removed), Matthew Peterson (will be added as responsible), Nina Goodrich (will be added as signer), Darris Baldridge (will be removed), Richard Wells (will be removed), Alan Hoffman (will be removed), Norm Smit (will be removed).
Alan Hoffman, as a Governor of the club will sign the letter required by TwinStar Credit Union
Insurance
Status of getting more insurance: we need to get financial statement. Darris has been chasing that for two months.
SHIP TO SHORE
Gave $500 to OCS from Toliva Shoal Race Account as 2024 race contribution.
NEW BUSINESS
Women’s boating seminar —
Mary gave overview: started in 2009, 30-65 women who attended. Catered lunch and professionals from boating industry would come and present/speak. After 8 years, organizers burnt out a bit. Mary and Bob spoke that there’s a need for education. Mary willing to organize but pretty late in the year to get this advertised. Many questions around whether or not it could be done in this spring but she’ll try.
Vigorous discussion ensued on topic of education, mentoring, sailing lessons.
Fleeces —
Not much interest; Bob suggests we have users go direct to website and order it themselves. John will check out setting up a direct link website where people can buy direct.
Colleen made motion to adjourn; seconded and carried.
Meeting adjourned at 8:00 pm.
SSSS Board – Agenda
2024_05_07; 18:30
Call to order 6:37 pm
Attendance
- John Martens
- Nina Goodrich
- Alan Hoffman
- Derek DeCouteau
- Steve Worcester
- Darris Baldridge
- Colleen Carbery
INTRODUCTIONS
APPROVAL OF MINUTES
– Motion to approve by Nina; seconded and approved
CHAIR REPORTS
SECRETARY —
- membership discussion generally
- Megan Ross, needs access to post Star Fleet results on website; Alan Hoffman will post instead
- Membership login goofy / on hold; LeeAnne needs to help us on this
- Derek would like to gather names of people who are trying to login
- Difference of people who want to login to membership profile vs posting
- Colleen – at next meeting will ask for any issues
Steve sent out list of 60 people who have not paid; Inactive. He would like to delineate who is no longer a member vs who is overdue?
RACE CHAIR —
– Derek would like results of series by May 18-19 weekend
- Awards in June
- Get something for Dave Knowlton ? Koosah (Derek will find out)
- sportsmanship trophy – add to list of plaques (Derek will)
SHIP TO SHORE —
– Needs article from Commodore
- StS needs articles and on time
- Nina brought up Mary Campbell’s booklet on sailing the Salish and we’d like to use for beefing up Cruising section and Sailing 101 (Alan may also contact)
- Knowlton sent $200 to help with party; thought is we could re-direct to Youth sailing; maybe use to endow an award (TODO – Steve will discuss at party)
Alan motioned the Board creates a Dave Knowlton Award – seconded and carried – which is replacing the Perfect Attendance Award.
TREASURER
– looking for new person; someone meticulous w/ numbers but doesn’t have to have accounting background
- CPA got the financials through May; Darris annualized them. Keep Programs budget the same; net $4,800
- Board reviewed results
- Re-submit the D&O insurance in time with other annual. Darris will check the language on serving alcohol
- need to vote on Budget next meeting (June)
VICE COMMODORE
PAST COMMODORE
– nothing
OLD BUSINESS
NEW BUSINESS
List of nominations – Alan will present; needs slate
Darris – would like to retire from Treasurer
ADJOURN – 7:45 pm
SSSS Board Meeting Minutes
2024.03.05
18:30 PDT
TAVR
MEETING CALLED TO ORDER: 6:34 pm
In attendance —
- John Martens
- Nina Goodrich
- Steve Worcester
- Darris Baldridge
- Derek DeCouteau
- Colleen Carbery
- Bob Butts
- Cheryl Rogers (via Zoom)
INTRODUCTIONS
Group introduced ourselves to guest Cheryl Rogers.
APPROVAL OF MINUTES
BB moved that minutes from March 2024 Board Meeting be approved; motion seconded and approved.
OLD BUSINESS
NEW BUSINESS
Chairman Martens suggested we go by Chair Reports as New Business will evolve from those.
CHAIR REPORTS —
COMMODORE — None
VICE COMMODORE —
Nina sold a fleece! Only have 12 or so left. Lots of blue t-shirts – maybe it’s time to give them away.
Mary Campbell has agreed to be Cruise Chair. Starting in June.
TREASURER —
Darris gave budget report.
Insurance company update – needs to complete a new application; should still be under $3k.
Also he’ll start on budget for next meeting. Darris will check on Sales Tax with CPA about double tax when we buy and sell merchandise (paid at Source and selling on)
RACE CHAIR —
Derek introduced Cheryl who is liaison for Dave Knowlton’s celebration party. Dave is retiring from racing after a long and well-loved impact on the SSSS community.
MUCH discussion followed as to whether the post-race party at 3 pm on May 11 at the Swantown Marina covered structure should be a surprise or not.
Decision made to not make this a surprise party but to advertise it far and wide. The SSSS Board has acquired a permit for use of the covered structure.
A motion was made, seconded and carried that 4S will provide foods. Cheryl will bring beer (as the permit does not allow for alcohol to be provided by organizers but it can be brought by attendees)
Who will buy food? Cheryl suggested that Thera Black will have good ideas from her past experience and will Thera if she wants to bbq or if not, or can give us estimate.
Amount? 50 – 80 people and we’ll hear back from people.
John Martens will announce Dave Knowlton Party at April General Meeting.
Darris – says no bbq for dinghy party. Can one be rented? Bob will check with the Port if they have one.
Cheryl will talk to Dinghy Eric regarding grill.
Other Race Chair issues —
Need Mark Boat for this weekend. Is Darris available? He’ll check w/ family and get back to us.
Southern Sound Series meeting happened last weekend; recap of the season. There are 2 openings: scorer and treasurer.
Website Update –
General discussion regarding membership lists. Rich has generally generated this. Derek is suggesting Darris can produce an annual list.
Steve would like to contact fallen-away members personally (split among the board members)
Reconcile the Participants DB – Darris will collate monthly workbooks from August 2022 forward into one worksheet. Then we can compare with output from Participants DB (WordPress plugin membership database).
PROGRAM CHAIR —
Oh Joy! about couple Harry and Joy who sailed to New Zealand present at April meeting
May general meeting: Bob invited Willy Frank (grandson of Billy Frank Jr?) – what do we want to talk about at May general meeting? Medicine Creek Treaty?
June – potluck and maybe Dave Knowlton celebration part two; OCS have great video of kids sailing and such but hard to see in daylight so might present later in the year.
Sailboat 101 – 15 students; 6 skippers or so; others lined up specialty and experts.
Port of Olympia – Sailing Center is part of their citizen advisory committee Destination Waterfront on May 16. It’s a whole new Port staff and 5 commissioners.
Should we invite Jim Findley from Dinghy Fleet as a person who can help get people rallied and organized.
Bob thinks Garner Miller might be a good person to step up. Derek suggesting Dave Elliott (Flying Circus) but he wants to retire (again). Someone who needs to get things done.
Lisa Parshley – city council now running for state? – is busy person
Also, Steve W noted that life-sling class has new date of June 15
SHIP TO SHORE —
Toliva Shoals article has great description of 2023 race. Photos are from 2024. How about we present it was an April Fool’s joke? Steve will run the 2024 race write-up in May edition.
Who is writing about May cruise? We don’t know if there is one.
SECRETARY —
Memberships are updated.
NOTES —
Tribal Paddle Journey arrives here in 2026? Nisqually Tribe will be welcoming them. Is there something we can do in support? Meet them up north and sail back to Olympia with them?
https://en.wikipedia.org/wiki/Tribal_Canoe_Journeys
MEETING ADJOURNED: 7:53 pm
SSSS Board Meeting Minutes
March 5, 2024
Meeting called to order 6:33 pm
In attendance —
- John Martens
- Nina Goodrich
- Steve Worcester
- Darris Baldridge
- Derek DeCouteau
- Colleen Carbery
- Alan Hoffman
- John Sherman
introductions —
Guest John Sherman discussed Toliva Shoals Quilt (made of re-purposed t-shirts from previous race years) donated to SSSS by Dick Bins. Group discussion followed as to where to store it and where to display it. Possibly stored at OYC, OCS, Tug Boat Annies, or as a traveling show type of advertising — encourage people to sail.
OYC events
Safety and Environmental Awareness April 20
May 18 is Swap Meet
Minutes – no
Old Business – no
New Business –
Insurance Policy –
Nina recently set up a policy for a non-profit she worked at.
Protects board members and anyone doing something on behalf of 4S; personal assets would be covered.
$2,325 / annum (quoted last fall).
Motion made that Darris will get renewal and email us if it’s significant change; else will purchase.
Motion seconded and carried.
Membership Due Dates
May 2024 – Steve feels people are confused. We voted for twice a year to cover summer sailors
Derek – we’re going to do a Login email; proposing that we do this in April newsletter (and on the website)
Requests printout with last payments and actual date due;
Steve would like to send May due date people a physical StS with membership and renewal note about why getting it.
Are emails being sent as reminders?
Rich sends out list of active people for StS – need to check if he sees
To Do – Rich how he pulls StS lists; let him know of 3rd choice on newsletter
2 lists for Steve W
- lists of dues
- StS recipients who have also paid dues
Steve W will send out the paper mail
How do we update Next Payment Due Date; create a new field
Secretary will get caught up on memberships (new and renewed) delayed by updates to website and email members list to team.
Discussion followed as to methods of payment and we still allow check, mail in, Zelle
If going online then it should be more secure passwords; check profile folks! due date, membership, print membership card(?)
Derek – LeeAnne will set up procedure draft and send to Derek and he’ll polish it a bit and send to Board members.
Richard – need to get Nina active as vice commodore password
PARKING —
Where would people like it posted on website
Derek will add to website via LeeAnne
CHAIR REPORTS
RACING —
- – Toliva Shoals last, Skookum coming up and looking for a mark boat.
- Couple new boats. Steve W has replied to Mel & Dan O’Brien for overlooking Ziva
VICE COMMODORE
None
SECRETARY
Updates as noted above
TREASURER
Darris get rid of WBS bank account $5 k; money goes into General Fund
Darris listed out amounts available in various accounts
Committee Boat – little yellow boat – for the Star; Jim Findley has ownership but 4S has been paying annual maintenance on that. All are aware.
Will check w/ CPA to see if we need a resell certificate (so we can pay at source and avoid double sales tax)
SHIP-TO-SHORE —
Steve updated group.
- Get articles in on time
- Toliva is maybe $1000 in the black and able to donate or make awards
PAST COMMDORE
Meeting Adjourn – 8:16 pm
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