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2026 SSSS Board of Directors- Meeting Minutes

SSSS Board Meeting

Date: 09/02/2025

Time: 6:34

Place: Tugboat Annie’s, View Point Room

 

Welcome and Call to Order

Commodore Bob Hargreaves opened and called the meeting to order.

In Attendance:

Kiandre Cleveland

Bob Hargreaves

Kim Turver

Matt Peterson

Bob Butts

Randy Rictor

Nina Goodrich

Richard Bigley

Rich Wells

Steve Worcester

Dave Branch

Jim Findley

 

Adoption of Agenda

After entertaining last-minute additions to the proposed agenda, Steve W moved to approve, seconded by Kiandre C; all in favor approved.

Approval of Minutes from Prior (June 2025) Meeting

Reading of minutes was waived; all Board members were provided a copy and had read them. Steve W made a motion to approve the minutes; seconded by Kiandre C and opened to discussion.

Richard Bigley noted his name was spelled incorrectly and his title needed to be correct from Assistant Race Chair to Race Chair Helper

Minutes as amended were approved.

Reports of Officers:

  1. Commodore’s Report – Bob Hargreaves
  2. Introduction (as new to Board): Joined SSSS in 1995, first time on Board. Experienced ocean sailor; 34000 nm miles under keel (Mexico, South Pacific, New Zealand). Retired in 2009 as Assistant Attorney General for State of Washington (31 yrs), and in 2007 as commissioned officer in Washington Army National Guard (30 yrs total Army, 3 yrs USGC Reserve).
  3. Explained division of officers’ coordination responsibilities between Commodore (Program Chair, Past Commodore, S-t-S Editor, and House Chair) and Vice Commodore (Secretary, Treasurer, Race Chair, and Cruise Chair). For non-voting Board members, Commodore will coordinate with Reciprocal Moorage Master, OYC Liaison, Webmaster, and Outreach Coordinator, and Vice Commodore will coordinate with those with race related functions, to include the Dinghy and Star Fleets Captains.
  • Kudos for Salish 100 Send-off – “Way to go, Bob Butts!” pizza and soda in the evening and coffee with pastries in the morning. It was talked about throughout the race. Consider a repeat next year. 
  1. No OPD letter (see June Minutes, in Old Business, Update on boat thefts). The city Parks Dept does not enforce moorage requirements at Percival Landing for those who anchor out in Budd Bay if they only stay at the dock during the day; if they stay overnight, they give them notice of the need to pay (but do they?). That is why there was no letter drafted for OPD. 
  2. Vice Commodore will chair general meeting in October.
  3. Will review all our existing insurance policies for adequacy of coverage with Andy Saller, who has more relevant legal experience in private practice.
  • Council of Commodores – Nina, as IPC, will organize and chair. Experience is a great teacher and we have several past commodores who are still active. They will help us when we have an issue that we can seek their advice on.
  • Quartermaster – proposed new appointed position: Would relieve Vice Commodore of swag detail – this will allow VC to better assist the commodore and provide more relevant training for upcoming leadership role as Commodore. The position would be responsible ordering & keeping stock for sales at General Meetings, promoting on-line sales, and establishing a committee of volunteers to assist (see initiatives).
  1. Discussion of initiatives for coming year:
  2. Enhance relationship with OYC- it goes back a long way but could be more consistently strong. Discussed various ways of working with new commodore of OYC (an old Army buddy of our commodore). Our contract with OYC is up for renewal in Dec 2026; will wait until after their next Board elections (May 2026) to start that conversation. 
  3. Formalize a plan to prepare ourselves for the eventual loss of our one and only Race Committee boat.
  4. Foster a spirit of volunteerism among newer and younger members – our long-term members are getting up in age. We need younger members to become more involved to ensure continued operation of the Club. An idea is to start committees to assist board members. Gave example of being OYC Fleet Captain Power with responsibility for planning cruises, but had support with a committee of sailors.
  5. The Street Gate in the parking lot for OYC might be a problem for our general meetings (it is locked) and we might need to post someone at it to allow non-OYC members to enter. Will work with OYC and our liaison (Marvin Y) to find a solution.
  6. Discussion about the whereabouts of Commodore’s Flag
  7. Vice Commodore’s Report – Kim Turver
  8. Burgees (who has them & is supply adequate?)- Kim has 14 of them. Two shirts that Steve wants to give away. No more hats. 
  9. Club Bulletin Boards 
  10. West Bay & Swantown – this has been found and  will be update. The one at Swantown has a key that needs to be found. It was discussed we would like to add QR codes and will see if that is something we can pursue in the future. Will add a QR code into the ship to shore if we get one. 
  11. Should we consider having a BB at OYC- we can explore this opportunity. We can work with Marvin on this.

Invited guest arrived – Brennan Phillips Commodore of OYC  – to talk about marina thefts and possible solutions. There have been ongoing issues with them coming from the anchorage. They just put in a new camera system at the OYC; problem with the cameras is that you can’t see the picture of the person well and even if they get caught, they are not prosecuted.

Nina helped organize a meeting with people who were directly affected and is working with them to talk to the authorities with much help from Bob Butts. They also had all the marinas, the sheriff, and harbor patrol. The chief of police decided to attend the last meeting and that really helped move this along. They made two arrests and then seemed to loose interest and now the issues are starting to increase again. Marinas have a hot line to each out that allows them to communicate with each other about these individuals that might become a problem. The Olympia Police Department (OPD) will only enforce it if someone stays overnight but will only cite them with no follow-up. (Bob H wants it to go as far as even if you pay, you need to have a current WA registration.)

OYC wants to find who in their club has the “stove pipe of excellence” to help with this issue. The moorage master might be this person since he is a police officer. What is needed is a city ordinance that is enforceable to give the police something to enforce. We need to decide what exactly we want and are asking for. Would like to work with OYC and each marina who will come together to help.

Steve asked what action do we want to take tonight? Do we want to have Nina continue or have Bob H take over? Bob B suggests that we have another meeting to move this issue forward. Steve made a motion and Bob H second. It passed.

The OYC is also concerned and will work with us on this. They would like us to participate in the lighted boat show. It will be on the 6th of December. We talked about different races and how we would all like to support each other at these events. 

  1. Secretary’s Report – Kiandre Cleveland
  2. Introduction (as new to Board)
  3. Club mail pick-up and distribution. Will meet with Steve and confirm who is doing what.
  • Membership Cards- will have physical ones with Kiandre at the meetings. 
  1. New Memberships & Renewals at General Meeting
      1. Ensure Commodore gets new member notifications, so he can send welcome letter- cc commodore on welcome letters. 
  1. Treasurer’s Report – Matthew Peterson
  2. Filing of 990 with IRS- done
  3. Year-end (2024-2025) financial statement 32k in assets
  • Budget for 2025-2026- Nina has last year’s budget that she can share to help build the 2025-2026 budget. Bob H suggested the treasure get with the Vice Comm to decide how they want to create the budget if it is a new meeting or just create one and bring it to the next meeting. 
  1. Revision of signature cards at credit union / bank- need to add Bob H
  2. Matt would like to close the bank accounts Twin Stars checking account. Bob Butts made a motion to close and Steve Seconded. Voted and carried.
  3. Bob Butts moved to add the new commodore to the Twin Star account. Steve seconded, the motion passed. 
  1. Approval for Reimbursements:
    1. Commodore – for insurance premiums ($3007.31), printer bills ($223.68), Celebrations bill for June meeting ($294.61, includes finance charge for non-payment) – total of $3535.60.
    2. Program Chair – Salish 100 send-off – $1464.33
  2. Matt would like to get rid of QB and use a free software. $130 per month. Steve moved to cancel this subscription. 
  3. Matt would like to automate the insurance payments.
  4. May need to investigate if we need to have an interim way to deal with the few months between elections and the first board meeting.
  5.  Other cc option with PayPal since they are a pain. He suggests square they have only 3.5% convenience fee.
  6.  We would like to automate the membership so people do not have to worry about it every year. 
  7. Matt would like to investigate Foundation group as it is a national company they only work with nonprofits as our new CPA firm. 

Other Discussions:

It was discussed if we want to send out a membership form with ship to shore. If Steve needs a PDF copy of it. Bob H will get a copy to Steve and Kiandre. 

Bob Butts has the program guide for the next year and discussed it. Asked for ideas to format November meeting. Bob H suggested one meeting to share the view from the bridge as a ferry boat captain. We also have a possible tugboat Capt. 

Steve would like you to get your S-t-S articles in on time. 

Bob B requests officer presentation slides before the meeting.

This was all the time we had available for this meeting so it was moved that all remaining items on the agenda be moved to next meeting.

Adjourn– motion made to adjourn, seconded. Voted and carried. 2030 hrs.

* * * *

SSSS Board Meeting

Date: 10/07/2025

Time: 6:38

Place: Tugboat Annie’s, Viewpoint Room

 

Welcome and Call to Order

Commodore Bob Hargreaves opened and called the meeting to order.

In Attendance:

Kiandre Cleveland

Bob Hargreaves

Kim Turver

Matt Peterson

Bob Butts

Alan Hoffman

Randy Richter

Nina Goodrich

Richard Bigley

Steve Worcester

Dave Branch

 

 

Adoption of Agenda

Approval of Minutes from Prior (June 2025) Meeting

Reading of minutes was waived; all Board members were provided a copy and had read them.

Minutes as amended were approved.

 

  1. Reports of Officers:
    1. Commodore’s Report – Bob Hargreaves
      1. Commodore’s Cruise – Randy did a wonderful job. We had 6 boats attend.
      2. Vice Commodore will chair general meeting in October.
  • Gate and Parking issues for general meetings- We worked with the OYC they had unlocked the incorrect access point but should be resolved at the next meeting.
  1. OYC participation in marina theft (“pirate fleet”) discussions- The OYC board will be appointing a member of their club to oversee the program to keep track of these issues.
  2. Counsel of past commodores to be advisors when issues come up. Nina will head this counsel. There was a meeting of these past commodores in previous years and will hopefully start up again. Bob will send out to the board a list of things they can assist with.
  3. Bob will send out a query to the board on Website improvements.
  • South sound series website was discussed. How payments are made for their domain and who should be responsible for this moving forward. Matt will be on the lookout for this bill in his email. If it has not been received by next board meeting, we will discuss it again.
  1. Vice Commodore’s Report – Kim Turver
    1. Burgees & other swag supply & ordering- the company who we purchase the hats has been contacted and we have ordered a variety of options. We should have hats for the next meeting. Kim is continuing to work on ordering more Burgees. He will ask John M for help if he can’t find out who to order by going through past emails. Kim will also bring his jacket to the meeting for members to see so they can decide if they would like to order one as well.
    2. Has been working with Matt on the budget and will continue asking for input. Would like it to be finalized by November meeting so it can be voted on and approved.
  • Club Bulletin Boards – no update on these yet. The key has not been found for the Swantown marina, so Steve W suggested breaking into it. Steve will then update them with the newest Ship to shore. Kim requested Steve to wait until he could try some keys he was given. Kim will try these keys on 10.8.25. Kim will start updating the bulletin board at Tugboat Annies.
  1. Secretary’s Report – Kiandre Cleveland

Club mail pick-up will be handled by Steve Worcester moving forward since Kiandre is rarely in this part of town.

  1. Treasurer’s Report – Matthew Peterson
    1. Year-end (2024-2025) financial statement (to facilitate application for Officers & Directors’ Insurance)- Matt forgot and will bring next meeting.
    2. Budget for 2025-2026- in progress.
  • Revision of signature cards at credit union / bank- will work on with approved meeting minutes from September.
  1. Approval for payment of invoice re Wendy Hinman presentation- gave check
  2. Foundation Group (CPA services) Matt will make sure we have options to vote on at next meeting.
  3. CC options vice PayPal- Met with Alan and Kiandre to discuss options. No one likes PayPal. We are discussing Square, but Alan H is checking to see if it connects with our database.
  • We will move pictures from the front of the website to only be seen when members login to their account to protect the board members.
  • Automation of insurance payments- waiting on the bank since TwinStar just switched to Peak CU. Matt is going in to make any needed changes to our account with the bank name change on 10.7.25.

 

  1. Program Chair’s Report – Bob Butts
    1. Programs for upcoming meetings
    2. Name tags for everyone by next meeting. This will cost $150.
      1. Port of Oly candidates will be at the Oct meeting. We need to workout how we will ask a preapproved list of questions. We have lots of practical training breakout lined up.
      2. November we will have Danielle N who has lots of experience with wooden boats.
      3. December we will have an auction to raise funds for the food bank. We are looking for donations from members.
      4. Bob will continue posting on website calendar.
    3. Race Chair’s – Tucker Smyth & Race Chair’s Helper – Richard Bigley Reports
      1. There will not be a representative at the next meeting due to double scheduling. Requested help in signing up volunteers for race committee boat helpers.
      2. We are actively matching members who want to crew with boats looking for help.
  • Bob B will do a slide at the meeting to assist with volunteers.
  1. Tucker is retiring and we will need to find a replacement. It was discussed to put this need in the Ship to Shore. Garner Miller was put as an option.
  1. Cruise Chair’s Report – Randy Richter
    1. Upcoming Cruise dates / locations- These days have been confirmed and only one needed to be changed. They are all in the calendar. It is requested that the calendar be reviewed with other holiday events that might conflict. Suggested writing up an article for the Ship to Shore (StoS) and making sure Steve W has it on time.
    2. At last meeting we discussed having subcommittees and Randy started reaching out to members requesting help. Bob H plans to put something together for the board to review at the November meeting, which will be a handout for upcoming meetings requesting volunteers for these subcommittees.
  2. Ship-to-Shore Editor’s Report – In the Ship to Shore we will add phone numbers for Board Members. It was discussed and we will not put phone numbers in but will have everyone’s email addresses. When you send in articles for the StoS please put it in a word processing format. Pictures need to be jpeg. He can not put PDFs in his formatting program.
  3. Need to think about who you are talking to at the meetings. These would be the people who are not going on the cruise or on the races. If we talk to members who are not actively doing both, then we might encourage these ones to be more involved. We can put these on a slide all the details about cruises and races.
  4. House Chair’s Report – Kevin French- Not present
  5. Immediate Past Commodore’s Report – Nina Goodrich
    1. Update on Marina theft issues & meetings- Bob B and Nina will get together and get an update for the next meeting.
    2. Update of Board Handbook – input needed from Officers. The request is all board members to look at the website and edit as needed.
  6. Webmaster’s Report – Richard Wells- Not present
  7. Outreach Coordinator’s Report – 240 members in email list and about 150 need to pay or become inactive. We need to switch to Square then we can send them a bill. An automated software would be very nice since the process is so manual at this point. We might need to change our database program and will discuss it in the future. There are members who have not paid dues in years but have contributed so much we do not want to drop. We might want to move all dues that needed to be paid in September. We are not currently following our bylaws in this matter, so we need to update our bylaws or revert to September renewal. The change was requested by the dingy racers. Maybe prorated if you pay before the September due date.
  8. Star Fleet Report –the annual meeting will be on Thursday 10/9/25 at Tugboat Annie’s. Request these ones join SSSS. We will also promote the race committee volunteerism at this meeting. We raised $500 with all the donated bolts and nuts. These will be brought to the next meeting and will be available for sale. There is some confusion about the funds earmarked for the Star Fleet. This bank account is out there, and no one has accessed it. We need to find this account and close it after transferring the funds to SSSS bank account.
  9. We need to work with our Skippers to find room on their boats for all these members who want to crew. Lots of skippers are happy with their crew and/or do not come to meetings very often in order to match them with possible crew. Maybe look into having a skippers meeting.
  10. Dinghy Fleet Report – Jim Findley- not present
  11. Reciprocal Moorage Manager’s Report – Marvin Young- not present
  12. OYC Liaison’s Report – Marvin Young, OYC Fleet Captain Sail- not present

New Business:

  1. Race 101 Program Proposal- Steve W does not need help finding people. This will not be a part of SSSS. Bob H does not like Steve W going out on his own.

 

 

Bob H moved to adjourn the meeting and Matt P second.

 

2024-2025 Race Results

Fall Series

Island Series

Inlet Series

Spring Series

Summer Series Races

Commodore Series

Vice-Commodore Series

Secretary Series Races

2025 Summer Championship Results

Single-Handed & Double Handed Races

  • Single-Handed Race 
  • Double-Handed Race

2023-2024 PHRF Racing Results

Fall Series

  • Fall Race 1
  • Fall Race 2
  • Fall Race 3
  • Fall Race 4

Island Series

  • Eagle Island Race
  • Herron Island Race
  • Squaxin Island Race
  • Hope Island Race
    2024 Island Series Over All Scores

Inlet Series

  • Eld Inlet Race
  • Henderson Inlet Race
  • Skookum Inlet Race
  • McAllister Creek Inlet Race
    2023 Inlet Series Over All Scores

Spring Series

  • Spring Race 1
  • Spring Race 2
  • Spring Race 3
  • Spring Race 4

Summer Series Races

Commodore Series

  • Commodore Series Race 1
  • Commodore Series Race 2
  • Commodore Series Race 3 
  • Commodore Series Race 4 

Vice-Commodore Series

  • Vice-Commodore Series Race 1 
  • Vice-Commodore Series Race 2
  • Vice-Commodore Series Race 3 
  • Vice-Commodore Series Race 4

Secretary Series Races

  • Secretary Series Race 1 
  • Secretary Series Race 2 
  • Secretary Series Race 3 
  • Secretary Series Race 4 

2023 Summer Championship Results (pdf)

Single-Handed & Double Handed Races

  • Single-Handed Race 
  • Double-Handed Race 

2025 SSSS Board of Directors- Meeting Minutes

SSSS Board Meeting Agenda
Date: 2025.06.03
Time: 18:35

Place: Tugboat Annie’s, View Point Room
In attendance:

  • Steve Worcester
  • John Martens
  • Alan Hoffman (arrived 18:45)
  • Richard Bigelow
  • Colleen Carbery
  • Bob Butts
  • Matt Peterson
  • Kiandre Cleveland
  • Bob Hargreaves
  • Rich Wells

Welcome and Introductions

Past Commodore John Martens chaired the meeting as Commodore Nina Goodrich was absent. John introduced Bob Hargreaves (Commodore), Rich Bigley (Assistant Race Chair), and Kiandre Cleveland (Secretary) as incoming board members (pending vote at June 2025 General Meeting).

Approve Minutes from Prior Meeting

Steve W made motion to approve minutes; seconded by board and opened to discussion.

Bob Butts noted that May minutes state pre-sessions at 6:00; needs to be corrected to 6:15. No other edits.

Minutes as amended were approved.

New Business

Salish 100 Potluck

Bob B gave an overview possible plan to have BBQ for Salish 100 sailors and crew on July 24. Bob suggests possibly have a beer, wine, and cider garden after sailor’s 5 pm meeting at Swantown.

Bob and Matt will discuss what remains in the Program Budget. Discussion to reach out to OYC, OCS and Swantown – get their blessing and maybe volunteers. Kiandre will check with a winery she belongs to for their participation.

Motion made and seconded to support Bob’s initiative. Discussion followed and motion carried.

Topics for next year’s Program

Combination of full program presentation and the pre-meeting sessions. Discussion followed on which program topics in the past have brought the largest number of attendees. Matt suggested we take a rough headcount to start building a metric.

–   Possible topics include state of kelp/eelgrass

–   Meteorology (Hendricks).

  • Ballard Sailing might be supportive
  • Another possibility: ‘suddenly in charge’ – if something happens to skipper; skipper awareness and crew training; scenario based; perhaps main presentation with pre-session breakout? Bob and Robert will keep continue working on possible venue & formats.

Meeting time next year

OYC remodeling going slowly. We will remain at 1st Tuesday board meeting and 3rd Tuesday general meeting.

Old Business

Update on boat thefts

Perp caught and still in jail. There have been multiple meetings among all interested parties. Results: police and other law enforcement would like to be notified when races and events are happening, contact list. Jurisdiction is tricky between OPD and Sheriff and Port. Brian Kennedy has put together a proposal for an anchoring ordinance in Budd inlet, focusing on ground tackle, sanitation, and functioning motor.

We need to encourage city to enforce payment and moorage limits for (derelict) boats who tie up and use power. Commodore will craft a letter to OPD and others outlining our concerns.

Agenda for June General Meeting
            Potluck
            Election
            Race Awards – Tucker bought awards but may not be ready?
            Cruise Awards –

Discussion followed what to do if awards are not ready in time for General Meeting; if Tucker is not available to host then Rich Bigley will do it.

Officer and Chair Reports
Program Chair – Bob has already presented

Race Chair – Done

Secretary – Done

Treasurer –

Filing for end of year. No meeting in July or August usually. Matt will have financials from this Fiscal Year ready for post summer meeting.

Outreach Coordinator –

PayPal still an issue as far as accurate payments. Checks need to be scanned. Robert would like to send new members a welcome letter. This could be a template in Participants DB.

Bob B – reported that OCS is having some challenges with dock space at OYC; OCS is looking to leave OYC and possibly get some space at Port and upland.

Webmaster –

Rich will continue to handle email aliases and other WordPress changes as he can.

STS Editor –

Will need articles by second week in August 9the earlier the better) for September S-t-S. Steve is trying to get newsletters to arrive before general meeting.

Adjourn – Motion made to adjourn, seconded. Voted and carried.

Addendum:

Projected  elected SSSS Board Officers 2025-2026

            Commodore                                         Bob Hargreaves
            Vice-Commodore                                 Kim Turver
            Secretary                                              Kiandre Cleveland
            Treasurer                                             Matthew Peterson
            Program Chair                         Bob Butts
            Race Chair                                           Tucker Smyth
            Assistant Race Chair                             [vacant]
            Cruise Chair                                         Randy Wrichter
            Past Commodore                                  Nina Goodrich

Currently listed non-elected Officers/Positions

            PHRF Handicapper                              Rafe Beswick
            Protest Chair                                        Norm Smit
            Toliva Shoal Race Chair                       TBD or Frank Mighetto
            Ship-to-Shore Editor                            Steve Worcester
            Southern Sound Series              Liaison – possibly Jeff Johnson
            Reciprocal Moorage Manager   Marvin Young
            House Chair                                         Kevin French
            Webmaster                                          Richard Wells
            Outreach Coordinator              Alan Hoffman

            Possibly Add race officials for PHRF, Dinghy, etc.

April 1, 2025 SSSS Board Meeting Agenda

6:30 PM Tugboat Annie’s banquet room

Meeting started at 6:35

Present:

Nina Goodrich

Steve Worcester

John Martens

Alan Hoffman

Colleen Carbery (arrived 7:00 pm)

Bob Butts

Matt Peterson

Guests:

Kim Turver

Jim and Diana Findley

The minutes from March are to be approved by email vote 

Kim Turver has agreed to serve as Vice Commodore. Steve Worchester made a motion to make Kim Turver Vice Commodore, seconded by Nina Goodrich. Passed unanimously.

Board replacements were discussed. Tucker is working on a Race Chair. We have had some interest in the secretary position. Mary has written an article about being cruise chair. Alan offered to add parts of it to the cruise chair description.

John Martens offered to chair the June Board meeting and the June General meeting as Nina will be away. Alan Hoffman offered to purchase and grill the BBQ items for the potluck in June.

Nina to follow up with Tucker to make sure he is ready to present awards.

Jim Findley joined the meeting to discuss required maintenance on the support boat for the Stars and the Dinghy fleet. The motion to pay for the engine repairs passed unanimously.

Steve Worchester reported that the dinghy meeting was well attended (25 folks). A conversation about how to get the dinghy sailors more involved in the club followed. It was agreed that there will be two topics aimed at small boats at the May meeting.

Kim and Matthew mentioned it would be nice to learn more about dinghy sailing.

Steve mentioned we need to set up cross posts with Olympia Sailing Center. They may have folks visit their website who want to race. We need to attract them to SSSS.

Chair Updates

Program Chair:

Bob Butts updated the board on the April and May general meetings. He has initiated informal conversations to start at 6:00 before the meetings.

Given the early start we are going to trial having pizza available for a donation at the meeting.

Cruise Chair – Date change for April cruise. Now April 12 and 13th at Joemma Beach State Park on the Key Peninsula

Race Chair – Tucker was unable to attend but will update the Board on his replacement soon.

 

SSSS Board Meeting Minutes

May 6, 2025

6:30 PM Tugboat Annie’s, Viewpoint Room

PARTICIPANTS —

Nina Goodrich

Mary Campbell

Steve Worcester

John Martens

Colleen Carbery

Kim Turver

Matt Peterson

Guests –

Grieg Pedersen

Meeting commenced 6:37 pm

Program Chair —

Mary Campbell read e

May 20 General Meeting

Bob requested people get there early to set up the round tables for 6 PM. Maybe some tables can be set outside if the weather is nice for the pre-meeting conversations

Chris Rulla – flying spinakers

Garner Miller travelers and jib cars.

Star and Dinghy racing table

Main presentation is on cruising with six presenters

Andy Saller will show the video of the Lifesling rescue and pitch the class on June 9th.

Marina Thefts

Nina gave update on meeting with Police and marina owners on thefts at marinas. The next meeting is May 29th from 2:30 to 3:30 at City Hall.

Board Replacements

Cruise Chair – Randy Richter (he)

Race Chair – Tucker Smyth plus one!

House Chair – Kevin French

Secretary – Work around Nina can do Minutes; Alan can do membership

Commodore / Program Chair – Work around is Nina and Bob Butts will share duty

Grieg Pederson is contemplating being nominated for Commodore. John suggested he should have someone nominate him if he decides to stand (to follow the rules).

Program Chair –See above

Cruise Chair –

Mary reports that May cruise will be at Penrose Point last weekend 23-26, 2025 (Memorial Day weekend).

New cruise chair will be out of town until end of June. June cruise has been somewhat optional. Mary will ask at May general meeting if someone would like to be guest host for a cruise. There are many other events happening in June. Suggested date is June 21st.

Race Chair –

Nina reporting in Tucker’s stead: Tucker sent Steve W an article new PHRF class. Tucker, Alan and Colleen will coordinate transfer of race results app.

Web Updte –

Alan’s email: sent notes out to 88 members.

Secretary – Nothing new.

Treasurer –

B&O – Business & Occupation, filed; 990 is not. Matt thinks with our low number of transactions it’s not worth QuickBooks $100 / month. Transparency is important so we all feel comfortable (not that there’s any worry). Year end is end of June.

Question arose as to whether we should we have merchandise on hand? Group discussion followed and agreed that it’s a good idea to have some merchandise(hats) on hand as well as available online. John Martens will take this on.

Steve brought up discussion that last month we agreed to have another person added to Toliva Shoals bank account. Thera Black and Steve Worcester have agreed to be co-signers on the Toliva Shoals bank account held at Olympia Federal Savings. All other co-signers should be removed from the account.

Matt will be able to pick up pizza en route to general meeting. Nina asks that Matt coordinate with Bob Butts.

Ship to Shore –

Mary will send article about June cruise.

Nina will provide a summary of the marina thefts meeting

Merchandise –

Vice Commodore is responsible for merchandise. Nina will transfer merchandise to Kim at the May general meeting for Kim to bring to June general meeting (which Nina will be away)

Motion to adjourn, seconded and carried. Meeting ended at 7:23 pm.

 

SSSS Board Meeting Minutes

January 7, 2025

6:32 PM Tugboat Annie’s, Viewpoint Room

PARTICIPANTS —

Nina Goodrich

Bob Butts

Steve Worcester

John Martens

Darris Baldridge

Matt Peterson

Colleen Carbery

Alan Hoffman

Tucker Smyth

Meeting commenced 6:32 pm

Minutes – motion to approve and carried.

Commodores Update:

OYC meeting set up and clean up:

Nina recounted that when we have food and drink, takes longer to clean up including vacuuming and mopping. Let’s be better citizens to help get chairs in and out; and cleaning. We arrive at 6:15 pm

Drinks provider Kevin is allowed to stand behind the bar again. Does he need help with setup?

VHF radio class – posted on website. Nina will go to get info and represent the club

Chair updates:

Web update

Alan will update May 2025 designation on electronic membership cards.

Bob needs column in the xls output file to show who has paid or not. Alan says use the Inactive column.

Secretary: when get new membership or renewal – deselect the Inactive checkbox

Committee Chair updates

Cruise Chair (Nina delivered Mary’s update)

February cruise usually to Jarrell’s Cove but this year might be Henderson Inlet – Nina will check in with Mary as participants prefer to go to Jarrell’s cove.

March / April – Frye Cove (tree fell and damaged wash room so no go for now); maybe Tolmie

Race Chair

Andrew Kerr seminar publicized. Tucker looking for an easel Kerr can use during seminar.

Matt can borrow one from work; Tucker will make decision based on chats w Kerr.

Southern Sound Series website. Derek says needs some work.

Program Chair

Preparation for the 101 course

Upcoming events

Secretary

Treasurer

                    Update on transition

                        On-line payments

                        Insurance

StS update

New Business

Old Business

Merchandise orders: New store on-line – John has been working on this; add to website in Quartermaster section?

Meeting adjourned 8:00 pm

 

SSSS Board Meeting Minutes

February 4, 2025

6:30 PM Tugboat Annie’s, Viewpoint Room

PARTICIPANTS —

Nina Goodrich

Steve Worcester

John Martens

Mary Campbell

Matt Peterson

Tucker Smyth

Colleen Carbery

Bob Butts (via Zoom)

Meeting commenced 6:33 pm

Minutes – motion to approve and carried.

Commodores Update:

The 101 program: We had some push back on using the OYC space for the 101. Bob’s view is that it will turn out okay. Clarify that the issue is using OYC for non-monthly meeting. If we need to pay, then we can but perhaps we have to charge people? Bob would prefer using Program Budget instead of charging the 101 people for special programs.

Steve let Bob know that he received a gracious thank you from the Food Bank. Nina will get that to Alan for posting. Bob says he’s got a photo of Judy Jones with thank you and amount.

Nina – A veteran with service dog was not accommodated at the January general meeting. Nina was asked by the Board to bring this to the attention of the OYC leadership to get clarification on the policy. This seems to be in violation of ADA laws. Bob motioned that Nina writes to Alex and seconded by Tucker. Service rather than support. Voted passed.

Parking at OYC – Diamond Consulting has taken over. OYC will be clarifying the new policy before Toliva Shoals.

OYC – Nina attended the VHF training session. It was not very welcoming to non-OYC members. Nina is worried that First Aid offering might be same. Nina will discuss this with Alex..

Chair updates —

Web update

Alan not in attendance but he wrote in that nothing new.

 Cruise Chair

Mary reports that based on feedback, switched February to Jarrell’s Cove.

And she made a reservation for March potluck meeting at Frye Cove (Eld Inlet, Flapjack Park) protected from SW winds.

Tried to get Tolmie for April – but could not. State Parks are going to be closed for repairs. She’ll keep trying; maybe McMicken.

Race Chair

Tucker reports he is working on Toliva Shoals. Tucker has spoken with Vicki and Bill Sheldon to make sure everything is okay. Susan McRae registers boat night before; and then it’s uploaded to Regatta Network. Duwamish had an issue once and people complained. So everyone is watching carefully.

Race corner at general meeting went pretty well; have someone there to answer questions. Boats and crews matchup could really use improvement. How can we do this easier? People interested as crew write in and that’s pretty clear. Tucker suggests have a unique list of boats that have raced recently (maybe last two years).

Another possibility, Corinthian has an app which Tucker will look into.

Nina also congratulated Tucker for a successful Andrew Kerr seminar.

Program Chair 

February general meeting – tough getting someone to present; Jeff and Joy Johnson (?) who just went to Antarctica but not available. Robert Hamilton from the Coast Guard Auxiliary might present. The chef from Coast Guard cutter Healey has a public presence; she’s also been chef on Polar Star ice breaker. Bob hopes to hear back from her.

March general meeting – round table discussion

For our Board Meeting Tonight:

What’s missing? What will people not care about ?  Who should lead the discussion?

Possible Sailboat Skill, Maintenance, and Information Roundtable Discussion topics:

Intro to Sailboat Racing (Tucker for this)

Knot Tying:  Dave Opincarne (Confirmed)

Hull maintenance: Bottom paint, divers, gel coat repair, waxing – (Hans or Rick – osprey boat works?)

Electronics: Chart plotters, wind instruments, water depth, AIS, etc. (perhaps Jason for this?)

Replacing, repairing, and cleaning your sails –

Boat Surveys – Meredith?

Canvas projects – (Amanda McDonough at Cats Paws Canvas? or Trina at Gull Harbor)

Small gas engine purchase and repair

Re-powering your sailboat: When should you do it and what are your options? (Mary can do)

Getting your Captains license and sailing instruction credentials (Bob Hake might?)

Sailing Apps and websites: Charts, Wind, Currents, Weather, and Marine Traffic

Maybe switch out one for Electrics – Bill Kelly?  Or Jim Larson?

Should there be a Rigging –

Maybe Dennis Crowley

Postpone –

Intro to cruising: South Sound Cruising destinations  

Blue water cruising: Let’s go for it!

Two, 30-minute sessions but allow people to stay at one or mingle between them.

Also, Bob asked Matt to investigate getting a paid Zoom account for the SSSS club.

Secretary

Nothing to report other than cancelled payments (see below)

Treasurer

Matt, Alan, and secretary can work on figuring out the Cancellation Payments.

Darris gave Matt the financial storage boxes. Mary mentioned that there is a storage shed. Matt is going to digitize records. Anything after 7 years is getting purged. We need updated financial report to get insurance. Darris is going to do this rather than retired CPA. After that we will get 3 quotes and get it done.

StS update

Get articles and photos.

New Business

Other Business

John Martens mentioned that no one has responded to email asking for volunteers to step up and join the Board.

Motion to adjourn the meeting; seconded and carried. Meeting adjourned 7:42 pm

 

SSSS Board Meeting Minutes

March 4, 2025

6:30 PM Tugboat Annie’s, Viewpoint Room

PARTICIPANTS —

Nina Goodrich

Steve Worcester

John Martens

Alan Hoffman

Tucker Smyth

Colleen Carbery

Bob Butts

Matt Peterson

Meeting commenced 6:33 pm

Minutes – motion to approve and carried

Commodore —

Service animal  policy at OYC has been clarified. Service animals are allowed, support animals are not allowed. We still need clarification from OYC and Washington law on service animals in training. Nina will work with Alex to get additional clarification and our SSSS member who is currently training a service animal.

New parking procedure is now simplified. SSSS members are allowed to park in the outer parking lot. Marked spaces must be avoided.  The OYC liaison will call Diamond when we have a General Meeting.

Position refill – there’s a lot!

Commodore –

Vice Commodore –

Secretary – Nina wrote a small article; asks that Secretary also write up something for StS – I can mention it’s a good way to meet people in the area.

Cruise Chair – Nina will ask Mary to write a short recruiting article for StS

Race Chair – Tucker may have a candidate.

House Chair – Nina will check with Kevin to confirm if he will be continuing.

John mentioned that so much of successful recruiting is based on personal connections. Tucker agreed. Much conversation followed. Nina will write an article for StS reaching out to past Board members to ask for their help with recruiting.

Nina will be away for the June meeting and needs a volunteer from the Board to replace her at the meeting.

Program Chair —

  1. March general meeting: Skills and knowledge meeting round table at next General Meeting. Bob emailed list and is beginning to hear back from people.
  2. Canceled Sailing 101 course – There has not been high enough interest. We will skip a year and see if there is more interest next year. In Bob’s cancelation note he mentioned that if a new boat owner would benefit from a consultation and walk through with an experienced skipper he would help facilitate that.

Conversation continued that it could be held every other year. The idea of a mentoring program for new and potential boat owners was discussed. The conversation expanded to include mentors for racing. Tucker thinks the spring race series is a great way to start as it’s a buoy series. John presented a different opinion that long races might be less intimidating and are more like a long cruise (so you don’t run into anyone else).

  1. The dinghy fleet meeting is on the calendar and Tucker put the Star Fleet meeting on the calendar as well. Tucker will attend both meetings.

Nina asked about any other courses/events? Steve will check with Andy Saller about the life sling class. He may no longer be interested in doing it.

Bob will write an article that includes new options for sailing lessons.

Puget Sound Sailing Institute has 101 / 103 out of Olympia this year.

Web Update —

Alan: good news – Jim Findley wants to put up a dinghy page. Steve will follow up with him. Alan will help with technology; dinghy page needs content. The Star Fleet has its own website.

Bad news – payment problems persist. The Board agreed to give Alan permission to access PayPal.

Steve asked if the Southern Sound Series website will be separating from our site. Tucker reported that Derek DeCouteau and Jeff Johnson agreed that it is likely this will happen.

Cruise Chair —

Mary has announced next cruise dates. No other updates.

Race Chair —

Already covered some of this with Star and Dinghy meetings.

Tucker is actively working on his replacement. He is also working on streamlining the process for crew and skippers to connect. He would like to find a way to get more folks interested in racing.

Secretary —

Steve wanted to know do we send out dues letters? Alan says we can send out emails on the following cadence: 1 soon, 1 by end of May, and June for those who are delinquent.

Nina suggested that we look into sending an invoice that links to a payment option. Send a bill rather than a reminder.

Alan likes this idea and says it’s possible.

Treasurer —

Matt would like to consolidate all of our accounts in one bank. The Toliva account is at OFS and Steve is responsible for it. It uses SSSS EIN number. Nina asked that Steve discuss with the Toliva group having their own EIN.

Matthew would like to make some additional changes including getting a new accountant and not using Quick books. The Board agreed to a motion that Nina and Matt will come up for a plan for new accountant, software and consolidating accounts. John seconded. And carried.

There was a request to clarify what type of general insurance we have and progress on the Directors and Officers insurance. 1 of 3 D and O insurance quotes received; Matt will bring others to next board meeting.

Past Commodore —

Nothing to report.

Ship to Shore —

Alan will write about dues

Nina will write about recruitment

Mary will write about cruise chair

Colleen will write about secretary

Steve needs stuff on time!!

Motion to adjourn, seconded. Carried. We are adjourned at 19:58.

 

2024 Board of Directors- Meeting Minutes

South Sound Sailing Society
Board Meeting

Tuesday, September 3, 2024

In person at Tugboat Annie’s Meeting Room:

Nina Goodrich
John Martens
Mary Campbell
Tucker Smythe
Steve Webster
Alan Hoffman
Rich Wells
Darris Baldridge

Alex Bromen joined at 7:15 pm

Via zoom:

Bob Butts
Colleen Carbery

Meeting called to order 6:35

OYC

Meeting date has changed; will be 3rd Tuesday starting in October.

Nina was told the contract had to be revised and signed. Nina reached out to the OYC Board Chair John Erwin to discuss the contract and out ongoing desire to work with the OYC but has had no resonse. Nina also asked about parking. Part of the communication from OYC stated that the Fleet Captain Sail would be the liason with SSSS. Alex is waiting for clarification.

Bob set motion to keep the day the third Tuesday of the month for this sailing year through June 2025 ; carried unanimously.

Board meeting will stay on 1st Tuesday of the month.

Mary mentioned TGIF which OYC hosts one Friday / month and used to invite 4S but not since covid – music and such. Pay $7 or so for food and soft drinks.

Discussion followed on the joint members of both 4S and OYC; and important to keep good relations with OYC, and it requires good will and some work.

Alex will open the room for us next week but we will need to get clarification for the future. TODO – (Nina will reach out)

WEB UPDATE / EMAIL UPDATE

Rich asked Alan if he’d like to become Webmaster. Alan would like more permissions. It would be good have a group of people supporting and being careful with each other while working on structure.

Web team: Rich, Alan and Colleen as far as structure

Web content: if you want it something posted, please send it to Richard.

Steve thinks some items warrant longer version; like Mary’s article that she created for the 2024 Salish 100 regarding local knowledge.

Rich said he could post articles from the committee chairs. There was a discusion around posting the headlines and a link to longer articles.

Bob would like each committee chair to give Rich articles and calendar things.

Mary is Cruise-related items.
Bob is programs

Tucker is Race Chair items

Race Results –

Several Board members do not know how to post directly on the website. Bob has moved that Alan makes a meeting to educate people for posting.


TODO – I will email PHRF race results to Bill, me, Rich, Tucker, and Steve gets some text or spreadsheet format

Discussion ensued about single or double cadence of payments (May / September).

Mary Campbell needs email so she and Rich will get together on that.

Alan – membership dates:

– everyone will have access to protected areas of via credentials

Back to Alex —

I’m going to ask Nina for recap as it’s a bit hard to hear. (I added it in to the earlier section)

PROGRAM CHAIR –

September is set; October still open but Bob is checking. Estuary restoration is moving forward.

FINANCE —

Darris gave report that PayPal payments increased in August.

2 advertisers lined up.

Does Nina as Commodore need to replace Alan as backup signature; yes she and Darris will meet.

RACE CHAIR —
Next season dates are posted; content doing well. Tucker has some ideas to enhance racing profile.

1 Boats and learners together; how do we do a better job of that? Tucker willing to act as broker to get people together.

2 Problem of volunteering for races

CRUISE CHAIR —

Cruise dates set up on calendar; needs help with posting on website but for now will send it to Rich. She’ll write article to send to Steve. The next cruise is the Commodores Cruise to Vaughn Bay on September 27,28 and 29. There is a potluck on the beach Saturday September 28th.

SHIP TO SHORE —

Needs articles; keep same deadline of 2nd Tuesday of the month.

Has $500 from Toliva (?) to maybe share with Olympia Community Sailing

Wrapping up

Nina: If speaking at General Meeting, please send slides to Bob Butts (as PowerPoint)

Alex:

50 – 100 typical number of people who attend general meetings?

Toliva Race Chair – currently is Alex and he’s hammering home the point that Toliva is a yacht club event just as much or more so than South Sound Sailing Society – but South Sound has taken the load for a long time?

Would like someone else to do t-shirts as well; Steve feels Kevin and Lisa ? would do it again.

Rich – passing of a commodore flag to Nina.

Nina adjourned meeting.

November 5, 2024 SSSS Board Meeting Agenda

6:30 PM Tugboat Annie’s banquet room

Meeting called to order 6:31 pm

Attendees —

Darris Baldridge

John Martens

Matt Peterson

Steve Worcester

Alan Hoffman

Nina Goodrich

Colleen Carbery

Commodores Update

Minutes

Steve made a motion to approve; carried.

Merchandise orders

Fleece: Nina will announce that we are taking orders at the November meeting. Will use same supplier.

Nina would like to post announcement on Facebook. Steve W would also like to post on the society website, and continue to promote the society website over Facebook.

Updates

Web update – Race safety equipment added per Tucker.

Memberships still being handled in concert with Secretary.

Let’s send another renewal reminder for the May cycle. Steve thinks we should add reminder to Meetings Announcements. Nina would like to put list together of likely people to ask for renewals.

Secretary – we also have lots of PayPal cancellation. Secretary will gather list of PP cancellations and send to Commodore and Outreach, copy Treasurer, to say see attempted PP: please try again, send check or credit card.

Steve would like his name removed from PayPal account; Darris will look into this.

Committee Chair updates

Cruise Chair

Nina gave Mary Campbell report: not much to report. Sent article for StS

Race Chair

Nina gave Tucker’s report from his notes; Bob would like Tucker to report on winter wear to stay safe. Also Nina reporting for Bob Butts that he would like to open the doors at 6:15 for matchup time. At first Tucker could organize, then maybe others?

Darris pointed out we should ask Alex Bromen to open the doors a bit earlier (Nina will do that)

Bob also keen for cruisers who are keen to race. Nina added that there are summer racers who might want to race in winter. There may also be people who would prefer to wait for shorter, spring races.

John, there are also boat owners who no longer want to race. Let’s prepare and announce but for after the new year. Nina will talk with Tucker.

Program Chair

1. New format idea for meetings: Social 6:15 to 7 with a race corner for new members to meet with racers and ask questions. Nina will ask Alex; Darris will speak with Kevin about getting bar set up a bit earlier.

2. December Potluck and Auction

Bob sent spreadsheet for places to volunteer / help out. Nina will ask at General Meeting if people will be willing to help, for instance organizing the potluck.

Maybe have a live auction and silent auction. Contact local businesses. Bob hopes Mary will continue with wine bottle decorations.

Jim would like to step back from the auction, perhaps next year. Nina would also like to get society involvement there.

Tentative program schedule:

January – guy? from America’s Cup will present.

February – sailing solo based on ‘man overboard’ article.

March – roundtable learning

April – NW passage

May – dedicated to cruising

Women’s program – can we start that back up. Nina will follow up with Mary, Mary, Thera, Vicki; also perhaps Jeff and Joy. Women’s boating seminar (separate checking account) has ~$5 k in it so we can use that.

Secretary

Report on members numbers.

Treasurer

Attempted to reconcile: $32 k across all accounts, increase of $1 k over last month.

We had discussed a few months ago closing out the women’s boating account but let’s give it a little while longer. Especially if there’s renewed interest.

Star racing account has a bit as well.

Nina thinks our run rate is ~28k; so at $32 k we have reserve of $4k. Insurance will cost ~$2.5 k

Darris brought Matt to see if he would like to take over as Treasurer. Filing 990, reimbursements, PayPal, etc but nothing urgent.

StS update

Steve speaking with Janet Hubbard at OCS to try and connect Alan with their website person for cross options.

Toliva – looking for a new chair for next year. Bob Hargreaves taking over kitchen from Thera. Susan doing the scoring. We need to encourage new people to get involved. Ideally it would be a 3-year chair (learning, leading, training). It’s only a part-time job.

Nina – the club is in transition age-wise and we should focus on next generation.

John – if there is an outline of basic duties. Alan has Society Handbook online and maybe we could use that to get new people. And have something similar for Toliva.

Steve would like to speak with Tucker and Mary: best presentations are to build interest; not to present detailed info. Keep it snappy.

New Business

None

Old Business

Handbook on website public domain in the About section. We should check responsibilities for our positions. It’s a first attempt and let’s start build up the content.

Steve is interested in a cruising page. Also get pages for Star and Dinghys section too.

Motion to adjourn 7:35 pm and carried

 

South Sound Sailing Society
Board Meeting
Tugboat Annie’s Viewpoint Meeting Room

Tuesday, October 1, 2024

Attendees
Nina Goodrich
John Martens
Tucker Smythe
Steve Webster
Alan Hoffman
Darris Baldridge
Bob Butts
Colleen Carbery

Greg ?

Meeting Convened at 6:30 pm

Agenda

Minutes from Previous Meeting

Bob Butts motioned to approve. Motion carried.

OYC relations

Nina suggested that a sign be posted by the front door by Alex for those who do not realize the meeting is located there.

Kevin (House Chair) is frustrated by Olympia Yacht Club (OYC) changes to using the bar; Nina suggested that Bob or someone let the group know about the ‘donations’ — Darris said no problem with budget helping out.

Chairs and tables is now stored outside on deck; there’s a lip from storage area making it difficult to use the dollies. Might need more time to set up if using tables.

Budget

D&O insurance – has been approved to increase to $3k
Other updates?

Memberships July – September brought in $6k

Net income of ~$2k; we are solvent.

Memberships

Alan – still ~ 80 people who ‘should’ renew.

Bob – sends South Sound Sailing Society emails and sends to more than just Activated.

Colleen – Darris just sent me a PayPal list that I can use to crosscheck. Share with Alan.

New memberships –

Nina recruits actively. And let’s discuss we’re addressing needs and interests of new and current members

Merchandise

John – has ordered hats but it’s not an income generator; we should at least break even.

Nina – would like to announce that fleeces can be ordered, at a slightly higher price.

Cruise Chair

Mary would like to have better, nicer name tags. Bob has long wanted Board Members to have official name tags. He’ll follow up with this. Nina will also check on Board Members.

Question of general meeting attendees having nicer name tags, and less environmentally wasteful. Bob has envisioned a board where we have usual attendees able to find their name tags. How do we make sure tags are returned at end of meeting?

Alan will send a link of what they use at his work; Nina will research financial feasibility. Bob will be so happy.

Greg might have a laser cutter etcher that would be helpful and will get back to Nina.

Web updates

Steve – where do I find StS online? Tucker concurs and it’s a bit glitchy. Alan says it has been fixed.

Alan – will take a look at fixing some things.

Bob – officers should also appear; Alan will remove above member level

Facebook Update –

Mary Campbell would like to not allow anonymous posts. Jim Larsen says super easy. And invited all board members to be Admins. Nina has done that but Jim is approving.

Anyone against switching off anonymous posts? No one
Alan clarified: anyone who posts is a member of the group but can post without using a name. Jim is approving new member requests

Tucker – Derek used to post quite a bit; Tucker isn’t on FB but would like to have a place to send official updates.

Steve / Alan also offered that we need to use social media more effectively.

Committee Chair updates

Cruise Chair
Mary has a conflict with Board Meeting (Tuesday in general). Successful Commodores’ Cruise to Vaughn Bay.

Next cruise is Halloween; come if by land if not by sea. Mary will have a slide asking for volunteers

Race Chair
Tucker –

Andrew Kerr: proposing that he comes for another seminar. Costs $599. Day of seminar: January 15th perhaps? Nina says that Tucker needs to check with TBA for availability of Viewpoint Room.

Bob’s email – Tucker has a question about RC portion of the 101 program. Tucker takes this serious and would like to contribute but needs to write something up.

Matchmaking – mention every meeting; send him an email and he’ll make the match between captains and those wanting to crew.

Race Results – scoring program; post as quickly as possible. Series scoring in the works.

Race Committee Volunteers – still a challenge; but we can capture via results. Trickiest in distance races who want to race; but new people get a lot out of it.

Increase number of people racing – brainstorm how we can increase number of racers?

Program Chair

Bob suggested that we move presenters before the business. Group agreed that business portion of General Meeting needs to be reined in.

John M mentioned that people who have more to say should be part of general program maybe not part of business program. Let’s manage time and content. Maybe set a 2-minute timer.

November – hoping to have Sarah Hanovan? Mike Visser? OCS Oly Committee Sailing; talking about sailing center and how do we help and get people into sailing. Leaving OYC because of… just because.

So OCS has been talking with Port and next to B/C parking – back part of DEF parking area? – create a temporary structure with containers repurposed to boat storage and changing rooms. Bob thinks there has to be a non-profit created for continuity and to create a sailing center for all types.

If not OCS for this program, find some folks who have chartered in Mexico, Bahamas, etc.

December – auction and potluck; working with Jim Larsen to raise $30k for Food Bank; coming up with some other new ideas. Would be for December 17.

January / February could do the skills table.

Nina – would really like to know how the Board can help Bob with Sailing 101 course. Bob would welcome new leadership participation in organizing the course. Bob says the program is easy to put together now. We didn’t have as many experienced mentors last time. Need to start late winter to get the whole program covered.

Alan wondered if we could use the topic at the table kind of meeting could be more useful than on the water portion of 101. Mentoring session for new boat owners.

Bob feels the boat inspections are valued. Alan not so sure.

Nina suggested that Bob ask for volunteers to make a 101 committee; can those who know how to make videos post content.

Mary would also like to include prospective boat owners; Tucker got impression that plenty of people join the club to learn. Alan suggested another class “How to Buy a Boat”

Bob also worried about October meeting time challenges. Team will talk offline. Business portion can be 20 minutes.

Ship to Shore

Steve asked about ownership; most people at last meeting. People also join for social aspect.

New deadline to submit articles will be 2nd Tuesday. Early is just fine of course.

Steve has been reaching out to dinghy fleet and OCS see if that we can share or promote each other’s website and clubs.

How do we get Stars and Dinghy more involved?

Move to adjourn and passed; meeting adjourned 8:10 pm

SSSS Board Meeting December 3, 2024
Tugboat Annie’s Viewpoint Room

PARTICIPANTS —
Nina Goodrich
Mary Campbell
Bob Butts
Steve Worcester
John Martens
Darris Baldridge
Matthew Peterson
Colleen Carbery
Alan Hoffman
Tucker Smyth

Meeting commenced 6:31 pm

SERVICE DOG AT MEETINGS

Vigorous debate regarding whether to support a member’s right to bring a dog to General Meeting at the OYC. OYC rules say not allowed. Member suggests she may bring a lawsuit as ADA rules say she may bring a service dog. But is it a service dog?

Outcome: Member needs to speak with OYC liaison.

MINUTES

Motion to accept minutes from November 2024 meeting. Seconded and carried.

WEBSITE DOMAIN RENEWED

Darris reported that Southern Sound Series website has been paid for. Alan confirmed that he checked and it is working. Darris has provided Matt with info to check for this renewal next year.

Brought up issue that we need to have continuity in website updates. Alan will handle Southern Sound Series. It is updated and is connected to Regatta Network where racers register and such. He’ll reach out to appropriate people to get updates.

WEBSITE

Some glitches and team going to work together. Darris / Matt will supply Secretary and Outreach the PayPal export and checks.

CRUISE CHAIR

Next cruise is usually in February. Mary will repeat her offer to join a new sailors boat if they would like to join the cruise but are apprehensive.

RACE CHAIR

Race Fees are coming along. Tucker spoke to matching people who want to crew (experienced or not) with captains who are looking for crew. There may be an app which Corinthian YC uses. He feels matching people manually or personally is going well.

When spring comes, and dinghy races recur it’s a great time to get new racers out on the water.

Race Corner during social hour at General Meetings worked well. And could also be helpful for Cruise.

Bob is enthusiastic about a “Social Hour” prior to business portion of the General Meeting. Suggests that Alex at OYC be contacted so we can begin at 6 pm.

Nina suggests that we begin advertising in StS, FaceBook and at meetings.

Andrew Kerr coming in February. Let’s keep it at $20 skipper / $10 crew; Alan will help Tucker with EventBrite. $600 for speaker, plus dinner, and TBA Viewpoint room reservation.

EVENTS CHAIR

January meeting
America’s Cup skipper Jeff Causey will speak on his experiences.
Tucker will speak on proper winter clothing for racing in January

February 18th will be on solo sailing. Mary Campbell and Bob to coordinate presentation and speaker ideas.

For the auction, Bob has been collecting some good items. Nina and Bob have been contacting marinas and will continue to do so. Alan will ask about Poulsbo.

Potluck dinner happens on its own but do need plates, silverware etc. Thera used to handle some of this but Mary says it’s all stored in Rod’s storage unit. Alan will bring stuff he has in his garage and coordinate with Mary.

Bob suggests we use raffle tickets for form’s sake. Jim Larsen will again be auctioneer this year but would be happy to have someone else take it over. Tucker brings up that Thera said she might be the auctioneer.

Mary would like continue tradition of voting for Best Decorated Wine Bottle (use solo cup in front of each).
Schedule – doors open at 6 pm, potluck at 6:30, auction begins at 7 pm. Setup will need to begin at 5:30 to get tables / chairs in place. The more the merrier. Food Bank will send someone to speak.

Save Racing 101 until after auction.

SECRETARY
Not much; memberships covered under Website discussion.

TREASURER

Darris reported assets across all accounts. Sent OYC email to bill us monthly ($150/month).

Steve motioned that Matthew Peterson be nominated as club Treasurer. Tucker seconded. Motion carried. Alan will coordinate website and database permissions.

Bank account signature cards changes required:

OlyFed – Candace Wood (will be removed) Steve Worchester, Matthew Peterson (will be added), Nina Goodrich (will be added), Darris Baldridge (will be removed), Richard Wells (will be removed), Alan Hoffman (will be removed).

Twinstar – Candace Wood (will be removed), Matthew Peterson (will be added as responsible), Nina Goodrich (will be added as signer), Darris Baldridge (will be removed), Richard Wells (will be removed), Alan Hoffman (will be removed), Norm Smit (will be removed).

Alan Hoffman, as a Governor of the club will sign the letter required by TwinStar Credit Union

Insurance
Status of getting more insurance: we need to get financial statement. Darris has been chasing that for two months.

SHIP TO SHORE

Gave $500 to OCS from Toliva Shoal Race Account as 2024 race contribution.

NEW BUSINESS

Women’s boating seminar —

Mary gave overview: started in 2009, 30-65 women who attended. Catered lunch and professionals from boating industry would come and present/speak. After 8 years, organizers burnt out a bit. Mary and Bob spoke that there’s a need for education. Mary willing to organize but pretty late in the year to get this advertised. Many questions around whether or not it could be done in this spring but she’ll try.

Vigorous discussion ensued on topic of education, mentoring, sailing lessons.

Fleeces —

Not much interest; Bob suggests we have users go direct to website and order it themselves. John will check out setting up a direct link website where people can buy direct.

Colleen made motion to adjourn; seconded and carried.

Meeting adjourned at 8:00 pm.

 

SSSS Board – Agenda

2024_05_07; 18:30

Call to order 6:37 pm

Attendance

  • John Martens
  • Nina Goodrich
  • Alan Hoffman
  • Derek DeCouteau
  • Steve Worcester
  • Darris Baldridge
  • Colleen Carbery

INTRODUCTIONS

APPROVAL OF MINUTES

– Motion to approve by Nina; seconded and approved

CHAIR REPORTS

SECRETARY —

  • membership discussion generally
  • Megan Ross, needs access to post Star Fleet results on website; Alan Hoffman will post instead
  • Membership login goofy / on hold; LeeAnne needs to help us on this
  • Derek would like to gather names of people who are trying to login
  • Difference of people who want to login to membership profile vs posting
  • Colleen – at next meeting will ask for any issues

Steve sent out list of 60 people who have not paid; Inactive. He would like to delineate who is no longer a member vs who is overdue?

RACE CHAIR —

–  Derek would like results of series by May 18-19 weekend

  • Awards in June
  • Get something for Dave Knowlton ? Koosah (Derek will find out)
  • sportsmanship trophy – add to list of plaques (Derek will)

SHIP TO SHORE —

–  Needs article from Commodore

  • StS needs articles and on time
  • Nina brought up Mary Campbell’s booklet on sailing the Salish and we’d like to use for beefing up Cruising section and Sailing 101 (Alan may also contact)
  • Knowlton sent $200 to help with party; thought is we could re-direct to Youth sailing; maybe use to endow an award (TODO – Steve will discuss at party)

Alan motioned the Board creates a Dave Knowlton Award – seconded and carried – which is replacing the Perfect Attendance Award.

TREASURER

–  looking for new person; someone meticulous w/ numbers but doesn’t have to have accounting background

  • CPA got the financials through May; Darris annualized them. Keep Programs budget the same; net $4,800
  • Board reviewed results
  • Re-submit the D&O insurance in time with other annual. Darris will check the language on serving alcohol
  • need to vote on Budget next meeting (June)

VICE COMMODORE

  • nothing

PAST COMMODORE

– nothing

OLD BUSINESS

NEW BUSINESS

List of nominations – Alan will present; needs slate

Darris – would like to retire from Treasurer

ADJOURN – 7:45 pm

 

SSSS Board Meeting Minutes

2024.03.05

18:30 PDT

TAVR

MEETING CALLED TO ORDER:  6:34 pm

In attendance —

  • John Martens
  • Nina Goodrich
  • Steve Worcester
  • Darris Baldridge
  • Derek DeCouteau
  • Colleen Carbery
  • Bob Butts
  • Cheryl Rogers (via Zoom)

INTRODUCTIONS    

Group introduced ourselves to guest Cheryl Rogers.

APPROVAL OF MINUTES

BB moved that minutes from March 2024 Board Meeting be approved; motion seconded and approved.

OLD BUSINESS

  • Member Dues Dates

NEW BUSINESS

Chairman Martens suggested we go by Chair Reports as New Business will evolve from those.

CHAIR REPORTS —

COMMODORE — None

VICE COMMODORE —

Nina sold a fleece! Only have 12 or so left. Lots of blue t-shirts – maybe it’s time to give them away.

Mary Campbell has agreed to be Cruise Chair. Starting in June.

TREASURER —

Darris gave budget report.

Insurance company update – needs to complete a new application; should still be under $3k.

Also he’ll start on budget for next meeting. Darris will check on Sales Tax with CPA about double tax when we buy and sell merchandise (paid at Source and selling on)

RACE CHAIR —

Derek introduced Cheryl who is liaison for Dave Knowlton’s celebration party. Dave is retiring from racing after a long and well-loved impact on the SSSS community.

MUCH discussion followed as to whether the post-race party at 3 pm on May 11 at the Swantown Marina covered structure should be a surprise or not.

Decision made to not make this a surprise party but to advertise it far and wide. The SSSS Board has acquired a permit for use of the covered structure.

A motion was made, seconded and carried that 4S will provide foods. Cheryl will bring beer (as the permit does not allow for alcohol to be provided by organizers but it can be brought by attendees)

Who will buy food? Cheryl suggested that Thera Black will have good ideas from her past experience and will Thera if she wants to bbq or if not, or can give us estimate.

Amount?  50 – 80 people and we’ll hear back from people.

John Martens will announce Dave Knowlton Party at April General Meeting.

Darris – says no bbq for dinghy party. Can one be rented? Bob will check with the Port if they have one.

Cheryl will talk to Dinghy Eric regarding grill.

Other Race Chair issues —

Need Mark Boat for this weekend. Is Darris available? He’ll check w/ family and get back to us.

Southern Sound Series meeting happened last weekend; recap of the season. There are 2 openings: scorer and treasurer.

Website Update –

General discussion regarding membership lists. Rich has generally generated this. Derek is suggesting Darris can produce an annual list.

Steve would like to contact fallen-away members personally (split among the board members)

Reconcile the Participants DB – Darris will collate monthly workbooks from August 2022 forward into one worksheet. Then we can compare with output from Participants DB (WordPress plugin membership database).

PROGRAM CHAIR —

Oh Joy! about couple Harry and Joy who sailed to New Zealand present at April meeting

May general meeting: Bob invited Willy Frank (grandson of Billy Frank Jr?) – what do we want to talk about at May general meeting? Medicine Creek Treaty?

June – potluck and maybe Dave Knowlton celebration part two; OCS have great video of kids sailing and such but hard to see in daylight so might present later in the year.

Sailboat 101 – 15 students; 6 skippers or so; others lined up specialty and experts.

Port of Olympia – Sailing Center is part of their citizen advisory committee Destination Waterfront on May 16. It’s a whole new Port staff and 5 commissioners.

Should we invite Jim Findley from Dinghy Fleet as a person who can help get people rallied and organized.

Bob thinks Garner Miller might be a good person to step up. Derek suggesting Dave Elliott (Flying Circus) but he wants to retire (again). Someone who needs to get things done.

Lisa Parshley – city council now running for state? – is busy person

Also, Steve W noted that life-sling class has new date of June 15

SHIP TO SHORE —

Toliva Shoals article has great description of 2023 race. Photos are from 2024. How about we present it was an April Fool’s joke? Steve will run the 2024 race write-up in May edition.

Who is writing about May cruise? We don’t know if there is one.

SECRETARY —

Memberships are updated.

NOTES —

Tribal Paddle Journey arrives here in 2026? Nisqually Tribe will be welcoming them. Is there something we can do in support? Meet them up north and sail back to Olympia with them?

https://en.wikipedia.org/wiki/Tribal_Canoe_Journeys

MEETING ADJOURNED:  7:53 pm

 

SSSS Board Meeting Minutes

March 5, 2024

Meeting called to order 6:33 pm

In attendance —

  • John Martens
  • Nina Goodrich
  • Steve Worcester
  • Darris Baldridge
  • Derek DeCouteau
  • Colleen Carbery
  • Alan Hoffman
  • John Sherman

introductions —

Guest John Sherman discussed Toliva Shoals Quilt (made of re-purposed t-shirts from previous race years) donated to SSSS by Dick Bins. Group discussion followed as to where to store it and where to display it. Possibly stored at OYC, OCS, Tug Boat Annies, or as a traveling show type of advertising — encourage people to sail.

OYC events

Safety and Environmental Awareness April 20

May 18 is Swap Meet

Minutes – no

Old Business – no

New Business –

Insurance Policy –

Nina recently set up a policy for a non-profit she worked at.

Protects board members and anyone doing something on behalf of 4S; personal assets would be covered.

$2,325 / annum (quoted last fall).

Motion made that Darris will get renewal and email us if it’s significant change; else will purchase.

Motion seconded and carried.

Membership Due Dates

May 2024 – Steve feels people are confused. We voted for twice a year to cover summer sailors

Derek – we’re going to do a Login email; proposing that we do this in April newsletter (and on the website)

Requests printout with last payments and actual date due;

Steve would like to send May due date people a physical StS with membership and renewal note about why getting it.

Are emails being sent as reminders?

Rich sends out list of active people for StS – need to check if he sees

To Do – Rich how he pulls StS lists; let him know of 3rd choice on newsletter

2 lists for Steve W

  • lists of dues
  • StS recipients who have also paid dues

Steve W will send out the paper mail

How do we update Next Payment Due Date; create a new field

Secretary will get caught up on memberships (new and renewed) delayed by updates to website and email members list to team.

Discussion followed as to methods of payment and we still allow check, mail in, Zelle

If going online then it should be more secure passwords; check profile folks! due date, membership, print membership card(?)

Derek – LeeAnne will set up procedure draft and send to Derek and he’ll polish it a bit and send to Board members.

Richard – need to get Nina active as vice commodore password

PARKING —

Where would people like it posted on website

Derek will add to website via LeeAnne

CHAIR REPORTS

RACING —

  • – Toliva Shoals last, Skookum coming up and looking for a mark boat.
  • Couple new boats. Steve W has replied to Mel & Dan O’Brien for overlooking Ziva

VICE COMMODORE

None

SECRETARY

Updates as noted above

TREASURER

Darris get rid of WBS bank account $5 k; money goes into General Fund

Darris listed out amounts available in various accounts

Committee Boat – little yellow boat – for the Star; Jim Findley has ownership but 4S has been paying annual maintenance on that. All are aware.

Will check w/ CPA to see if we need a resell certificate (so we can pay at source and avoid double sales tax)

SHIP-TO-SHORE —

Steve updated group.

  • Get articles in on time
  • Toliva is maybe $1000 in the black and able to donate or make awards

PAST COMMDORE

  • only unofficial updates

Meeting Adjourn – 8:16 pm

 

2024 SSSS Portsmouth Dinghy Race Results

Thursday night dinghy races, May 2 through August 29, 2024. Click the tabs in the boxes below to see the race results for each evenings’ races as they are completed.

Jump to: Series 1 >  Series 2 > Series 3 > Series 4 > Fall Regatta

2023 Portsmouth Dinghy Race Results

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2025 SSSS Portsmouth Dinghy Race Results

Thursday night dinghy races, May 1 through August 28, 2025. Click the tabs in the boxes below to see the race results for each evenings’ races as they are completed.

Jump to: Series 1 >  Series 2 > Series 3 > Series 4 > Fall Regatta

If you sail an ILCA 4 (Laser 4.7) and you notice you are scored as an ILCA 6 (Radial), please know that the ILCA 4 rates FASTER than the ICLA 6 under the Portsmouth system we use. In order not to penalize the ILCA 4 sailors, the rating for the ILCA 6 is used instead. If you want to discuss further, please come to any SSSS meeting and talk with the Dinghy Fleet reps.

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Series 1_Night 2

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Series 1_Night 3

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Series 1_Night 4

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Series 3

tnr-2025-Series3

Series 3_Night 1

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Series 3_Night 2

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Series 3_Night 3

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Series 3_Night 4 PLEASE NOTE, RESULTS ARE PRELIMINARY AND SUBJECT TO CHANGE. Send a message to crulla123 at gmail dot com if you think there is an error.

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2024 Portsmouth Dinghy Race Results

2023 Portsmouth Dinghy Race Results

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2025 PHRF Spring Racing- Results

Spring sailboat racing occurs from April to June each year and is open to all PHRF-rated sailboats (or SSSS Club rating) whose skippers are members of the SSSS Club or some other recognized yacht club, provided the race fee is paid. The races are run on designated Saturdays in Budd Inlet and are typically short buoy races determined by the Race Committee. The 1st leg of each race is usually upwind.